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Staff Welfare Assistant (Re Announced) 252 views

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About UNAMA:

United Nations Assistance Mission in Afghanistan (UNAMA)

Job Description:

Within delegated authority, the Staff Welfare Assistant will be responsible for the following duties:

  • Contribute to the development of programmes designed to improve the quality of life of staff members within the mission area.
  • Disseminates information to Increases staff awareness about social and recreational opportunities available to them in the mission; provides inputs to the induction training programmes of new staff, by producing a guide to the local amenities, regularly updating information posted on the intranet system, facilitates access to housing information, and develops links with local resources as appropriate.
  • Collaborates with the Training Unit to implement “Cultural Awareness” training for staff in the mission.
  • Develop an Annual Welfare Work Plan/Budget with clearly defined goals, actions, and criteria to evaluate performance.
  • Provide financial accountabilities for all funds received, held, or disbursed for welfare activities, and be accountable as well for all facilities or other property received or under his/her control for implementing welfare and recreation activities.
  • Improves the recreational and social opportunities for staff by participating in representative staff welfare committees.
  • Coordinates regular recreational activities for staff (such as outings, film nights and other social events) and works in partnership with administration to secure a staff recreation space and gym.
  • Facilitates increased welfare initiatives in the team sites through offering support to committees and fostering the development of new committees by conducting surveys and information analysis
  • Arrange for quarterly meetings of the Welfare and Recreation Committee. Prepare the minutes of the different meetings.
  • Identify contractual arrangements required to support staff welfare, particularly the provision of catering services and manage the performance of these contracts following implementation by the Procurement Section; Prepare the Scope of Work (SOW) and coordinate with Acquisition Management Unit and Procurement Unit.
  • Maintains an information resource center and organizes a book/DVD library for staff.
  • Participates in developing the expertise, profile, and capacity of the Welfare Unit by identifying funding opportunities.
  • Performs any other duties as assigned.

Job Requirements:

QUALIFICATIONS AND EXPERIENCE

Education: High School Diploma is required.  Further training or certification in welfare planning is an asset. Training on social assistance, logistics, business administration, event management or similar field is desirable.

Work Experience: A minimum of five (5) years’ experience in planning recreational and welfare events is required. Excellent organizational, communication and computer skills is required. Experience in organizing conferences, corporate events or management of leisure facilities is highly desirable. Knowledge of the UN rules, regulations and working experience in a United Nations field mission or other similar operational environment is an advantage.

Additional experience in recreational activities to support staff working in difficult environment is desirable.

Languages: English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Fluency in oral and written Pashto/Dari is required.

Special measure: The minimum work experience for GL-5 with a high school diploma is reduced to four (4) years, instead of the standard minimum required work experience of five (5) years, and it is reduced to three (3) years with a relevant university degree (Bachelor/Master). The special measure is extended until 31 December 2022 reduces the minimum required years of relevant work experience for filling positions for UNAMA General Service and National Professional Officer positions. The special measure is applicable to all applicants.

UN CORE VALUES AND COMPETENCIES

Professionalism: Shows persistence when faced with difficult problems or challenges. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes ownership of all responsibilities and honors commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Creativity: Actively seeks to improve programmes or services. Offers new and different options to solve problems or meet client needs. Promotes and persuades others to consider new ideas. Takes calculated risks on new and unusual ideas; thinks “outside the box”. Takes an interest in new ideas and new ways of doing things. Is not bound by current thinking or traditional approaches.

Submission Guideline:

APPLICATIONS

Note: Candidates who have previously applied should not re-apply.

  • UNAMA will only accept properly completed and signed Personal History Form (P.11) received by email before the closing date. CVs or Resumes will not be considered nor will late submissions after closing date. Any information provided on the P.11 form will be considered binding. Click on the link below to download the blank P11 https://www.acbar.org/upload/1459846966659.doc
  • Applicants must accurately complete, sign and date the United Nations Personal History form (P.11) and submit the duly completed signed P.11 by e-mail to: unamava_support@un.org

 

  • Important Note: Applicants should copy and paste the Vacancy Announcement (VA) Number which is VA#87/11/2022 into the email subject line when submitting the duly completed and signed P.11 Form and the required documents. Please do not add any other information in the subject line of your email except VA#87/11/2022. Please do not add any additional words or space in the VA Number. Applications received without a VA Number will not be considered.
  • The selected candidates will be subject to a reference checks process to verify the information provided in the P.11 form.
  • Only applicants who are short-listed will receive an acknowledgement within four (4) to six (6) weeks from the deadline indicated on the VA.

Required documents to be submitted along with the signed and completed UN P.11:

  • Serving UN staff members: In addition to the completed and signed P.11, scanned copies of two most recent e-Performance Evaluation Reports must be submitted with the application.
  • For External applicants: In addition to the completed and signed P.11, scanned copies of two most recent performance evaluation reports or if not available, two reference letters. If the applications received do not contain the latest two performance evaluation reports candidates must provide a short explanation as to why they are not available.

No fee:

The United Nations does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, or training). The United Nations does not concern itself with information in applicants bank account.

Applicants are reminded that the United Nations cannot appoint a person who is the father, mother, son, daughter, brother, or sister of a staff member. For this reason, applicants are required to disclose at the time of their application, whether they bear any of the above relationships to a staff member of UNAMA or any other UN entity which is part of the Secretariat. In addition, selected candidates would be required to complete a family declaration form prior to assuming their duties with the Mission. Failure to disclose any of the above relationships constitutes a material omission, that could lead to termination or dismissal from the United Nations.

Submission Email:

unamava_support@un.org

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