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Senior HR Officer/HR Manag 46 views

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About People In Need:

  1. People in Need (PIN) Afghanistan

People in Need (PIN) is a Czech NGO that provides relief and development assistance in over 20 countries around the world. Formed in 1992, PIN has evolved into the biggest organization of its kind in post-communist Europe, providing relief and development aid where it is needed, and empowering civil society at home and abroad.

In Afghanistan, PIN has been active since 2001, responding to humanitarian needs where they arise, and through targeted development programmes. Currently, PIN focuses primarily on the Emergency Response, Food Security & Livelihoods, Education and Shelter sectors, with support from a variety of donors. By working closely with the communities, PIN has managed to maintain a significant field presence in Afghanistan.

  1. Position Summary

The Senior Human Resources Officer/Human Resources Manager is responsible for effective coordination and implementation of Human Resources tasks, policies and procedures across PIN Afghanistan Country Programme. The Senior HR Officer/HR Manager directly supervises the HR team consisting of Junior HR Officer in Mazar and HR Officer in Kabul. S/he also ensures effective and smooth collaboration with the senior management in the country and relevant counterparts at HQ, and effectively communicates issues across the country. The position is based in Kabul, with occasional travels to other offices (Mazar, Wardak, Kapisa), based on needs and security clearance.

Job Description:

  1. Position Summary

The Senior Human Resources Officer/Human Resources Manager is responsible for effective coordination and implementation of Human Resources tasks, policies and procedures across PIN Afghanistan Country Programme. The Senior HR Officer/HR Manager directly supervises the HR team consisting of Junior HR Officer in Mazar and HR Officer in Kabul. S/he also ensures effective and smooth collaboration with the senior management in the country and relevant counterparts at HQ, and effectively communicates issues across the country. The position is based in Kabul, with occasional travels to other offices (Mazar, Wardak, Kapisa), based on needs and security clearance.

  1. Responsibilities

The Senior HR Officer/HR Manager is responsible for, but not limited to, the following work agenda and duties:

1.     HR Coordination and Line Management:

  • Directly line manages the HR team across PIN Afghanistan offices;
  • Oversees, coordinates and implements harmonized HR processes and procedures;
  • Facilitates and coordinates implementation of HR policies, procedures and guidelines, such as the National Staff Handbook;
  • Facilitates weekly HR meetings, and attends senior management meetings covering the HR agenda;
  • Serves as the Focal point for any staff complaints.

2.   Recruitment Process:

  • Administers the recruitment process across all offices and participates in recruitments as needed in order to support other HR staff;
  • Pre-selects applications, prepares the schedule and structure of the recruitment process, and participates in interviews for officers and more senior roles; coordinates the collection of references, sends rejection letters to non-selected candidates and communicates acceptance to the selected candidates;
  • Enhances the recruitment tools (advertisement, tests, etc.).

3.    Hiring and Induction Process:

  • Ensures all staff have been acquainted with their job descriptions;
  • Ensures the induction process is in place and oversees the process of induction for new employees (incl. coordination with relevant departments (such as Logistics, Security, Finance and Programmes) or staff;
  • Provides induction/training on National Staff Handbook, Duty of Care, Code of Conduct and other key policies, and relevant HR policies/procedures for all staff (for new staff as part of the HR induction process);
  • Ensures constant updating of HR tools (check-list, folder, server); ensures National Staff Policy and other important documents are available in relevant language versions;
  • Ensures the staff database, recruitment tracker and organigrams are regularly updated.

4.    Staff Appraisal and Performance Development:

  • Coordinates staff performance evaluations, and ensures they are conducted on time and according to procedure;
  • Ensures all evaluation forms are filled in properly, signed by both employee and supervisor, and archived in personal folders in internal archiving system;
  • Ensures staff capacity building plan is developed for the mission according to the recommendations from line managers, based on staff evaluation.

5.   Employment Termination:

  • When an employee is leaving, ensures the Job Termination Checklist is adhered to, and coordinates all clearance procedures working closely with other departments;
  • Ensures the personal folders are up to date;
  • As necessary, ensures the collection of Work Certificates and References.

6.   Contract and HR Administration:

  • Supervises and coordinates the maintenance of personnel files, and is responsible for preparation of contracts and contract amendments, and their archivation in internal archiving system, incl. coordination of signatures.
  • Ensures that staff attendance is well recorded and archived;
  • Keeps track of leave records and ensures different types of leaves are taken in line with PIN policies and relevant legal requirements;
  • Works closely with line managers on annual leave planning to ensure annual leaves are used by all staff within the given timeline and archives the annual leave plans;
  • Responsible for preparing payroll, closely collaborating with finance and tracking changes in employee salaries, positions and other terms & conditions to ensure all changes are documented, reflected in payroll and uploaded to internal archiving system;
  • Ensures details necessary for calculation of payrolls are shared in a timely manner.

Job Requirements:

  1. QUALIFICATIONS AND PREFERRED SKILLS

Required qualification:

  • Experience of minimum 2 years as a senior HR officer/ manager in a national/ international NGO
  • Demonstrable understanding of HR processes and administration
  • Excellent communication and interpersonal skills
  • Computer proficiency – being able to work with basic functions of MsWord, Excel and PowerPoint
  • Understanding of legal framework relevant to HR administration and regulations in Afghanistan (incl. labour law)
  • Fluency in Dari, Pashto and English (written and spoken)
  • Commitment to respect gender and ethnic diversity in the team
  • Commitment to respect humanitarian principles and organization’s internal policies and procedures

Submission Guideline:

Submission Guideline:

Please submit CVs and Cover Letter outlining why you are interested in the position and how your skills and experience match the skills, qualifications and competencies required for this position. Applicants who meet the qualification and requirements for the mentioned position will be selected on a rolling basis, with the last date for applications being 26 Nov 2022, midnight.

Interested eligible female candidates are encouraged to apply and submit their CV. Only candidates who meet the qualification and requirements for the mentioned position will be invited for interview. The candidates will be contacted on a rolling basic.

Please follow the below link and fill out the form completely

https://airtable.com/shrUBGfYgDcYpoeyw

Submission Email:

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