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Roving Procurement and Logistic Officer 107 views

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About CARE AFGHANISTAN:

CARE is a non-governmental, non-political, non-profit, non-partisan and non-sectarian humanitarian organization, extending its relief and development assistance to those in need. CARE, as an International Confederation of 13 member organizations is one of the world’s largest private humanitarian organizations working in more than 90 plus, countries committed to helping communities in the developing world achieve lasting victories over poverty.

Job Description:

  1. Summary of Key Functions

The incumbent supervise the overall procurement and logistics of programs and projects of provincial office. She/he is responsible for the provision of procurement and logistical services to CARE Khost sub office.

  • Timely and duly prepare procurement plans for the office and projects and monitoring of their implementation.
  • Prepare tender documents such as RFQ or RFP and other instruments related to market research or market survey.
  • Preparation of quotations as per CARE norms, Preparation of Pro-forma invoice and contract documents prior to submission for signature to the relevant Procurement Authority
  • Receipt of bid documents, review of the same, contracts and/or purchase orders as well as results of evaluation of bids/proposals and other formal/public documents;
  1. Key relations
  • Reports to the Provincial Manager.
  • Keep close contact with the Project and Field Supervisors, support staff and projects staff
  • Ensure the proper communication and reporting to Procurement and Administration, field operation and other departments of Kabul Head office
  1. Location

Based in Khost Sub-office with frequent visit to districts.

  1. Key Expected Results:

The Procurement and logistic officer will be expected to properly and effective manage the procurement, logistics, Asset management and general administrative affairs. S/he will focus on achievement of the following results:

    1. Ensure the procurement for the sub-office:

The incumbent of the position is responsible to implement plan on provincial level for timely provision of needed goods/services and having enough information regarding vendors, market and marketing systems, implement CARE’s procurement policies and procedures in all transactions:

  • Ensure that CO procurement policy is considered in all procurements on provincial level
  • Collect enough/needed information regarding availability of goods and venders in the market
  • Implement approved vendor list at all the time
  • Get/collect information from open market and those who work in the same area regarding vendors.
  • Ensure that the supplier is reliable in offering goods/services in specific time, cost effectiveness and quality
  • Prepare comparative statement.
  • Recommend the vender based on the given quotations and their reliability.
  • Getting approval of quoted price from authorized persons.
  • Clarify the terms and conditions of the contract to the suppliers.
  • Collecting/attaching of sample before signing contract.
  • Procurement Manual; Prepare weekly requisition status reports providing the most updated information about the status of each requisition;
  • Perform such other duties and responsibilities germane or analogous to the functions of a Procurement Officer.
  • Render advice to other CARE personnel on a range of procurement issues in relation to the cases under review;
  • Provide guidance to Procurement personnel and Project personnel on matters relating to CARE procurement manual; Projects and Donors requirements etc
  • Represent Procurement department in meetings and such other discussions where procurement matters are relevant.
    1. Manage the Logistics and Asset in Sub-office
  • Keeping track of the organization inventory and assets in an inventory package and carrying out regular physical checks of the organization assets and inventory.
  • Provision of monthly inventory and warehouse reports to CARE main office Commodity account section.
  • Coordinates logistic activities with other district office and Kabul office.
  • Keep computers records updates which is available in the field with clear functional and none functional information.
  • Ensure the safety and security of office equipment’s.
  • Responsible to keep on track all field office inventories.
    1. Provide administrative support to the office:
  • Ensure the office working environment clean and undusted all the time.
  • Exchanges communication and correspondence between the sub office and head office through various suitable and effective mediums;
  • Coordinates with district level admin and logistic activities of the projects
  • Arrange and circulate pouch to sub/ and main offices, and keep its record updated.
  • Keep computers records updates which is available in the field with clear functional and none functional information.
  • Assist the security focal point in on time reporting.
  • Keep stationery distribution record updated and in case of requirement conduct purchasing of required stationery.

Job Requirements:

Core Competencies:

  • Office management
  • Working in a diverse team
  • Fair and transparent decision-making; calculated risk-taking.
  • Excellent planning and organising skills
  • Analytical thinking / problem-solving
  • Able to adapt to an ever-changing environment and to respond to tight deadlines

Skills and Experience

Education: University graduate in Business administration, finance, Economics or other relevant fields

Work Experience: Minimum of 3 years work experience in admin and finance field

Languages: Fluency in spoken and written English, Pashtu and Dari is a requirement.

Submission Guideline:

Please submit your completed CARE Standard Job application form (http://www.acbar.org/applicationform) to Afg.Vacancies@care.org before the closing date, applications without Care Standard Job application form will not be considered for shortlisting.
Applications after closing date will not be accepted.
Please Indicate the position title, Vacancy Number and Location in the Subject Line (Roving Procurement and Logistic Officer CARE-AF-0184 Khost) otherwise your application will not be considered.
Please note that there is no telephonic inquiry and only shortlisted applicants will be contacted with and call for Interview.
The successful applicant will be expected to undergo a Security check, Bridger check & Reference check and be compliant and sign up to Care Afghanistan’s Code of Conduct, PSHA (Prevention from Sexual harassment, exploitation and abuse) and other Care Afghanistan policies prior to a final offer being made.
Qualified People with Physical Disabilities and Female candidate are highly encourage to apply.
CARE IS COMMITTED TO CHILD PROTECTION POLICY (Available at:  http://bit.ly/CAREAFG_Child_Protection_Policy)

Submission Email:

Afg.Vacancies@care.org

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