Project Management Assistant FSN-08 (Multiple Vacancies) 368 views

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About USAID/Afghanistan:

Founded:

SOLICITATION NUMBER: 72030621R10017

ISSUANCE DATE: July 17, 2021

CLOSING DATE/TIME: August 03, 2021 (4:30 PM Kabul Time)

SUBJECT: Solicitation for a Cooperating Country National Personal Service Contractor (CCNPSC) Project Management Assistant FSN-08 (Multiple Vacancies) 

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

Offers must be in accordance with Attachment 1 of this solicitation. Incomplete offers will not be considered. Offerors should retain copies of all offer materials for their records.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offers.

Any questions must be directed in writing to the Point of Contact specified in the attachment 1.

Sincerely,

Contracting Officer

Job Summary:

I.      GENERAL INFORMATION

1.     SOLICITATION NO.: 72030621R10017

2.     ISSUANCE DATE: July 17, 2021

3.     CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: August 03, 2021 no later than 4:30 PM Kabul time

4.     POINT OF CONTACT: E-mail at kblaidfsnjobs@usaid.gov

5.     POSITION TITLE: Project Management Assistant

6.     MARKET VALUE: Equivalent to FSN-08 (Step 1 – 13)

In accordance with AIDAR Appendix J and the Local Compensation Plan of

U.S. Embassy Afghanistan. Final compensation will be negotiated within the listed market value.

7.     PERIOD OF PERFORMANCE: Five (5) years, estimated to start one (1) month following receipt of Security Clearance. Employment contract issued under this solicitation is of a continuing nature. Its duration is expected to be part of a series of sequential contracts.

8.     PLACE OF PERFORMANCE: Kabul, Afghanistan with possible travel as stated in the Statement of Duties.

9.     ELIGIBLE OFFERORS: Cooperating Country National (CCN), meaning an individual who is a cooperating country (Afghanistan) citizen or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.

10. SECURITY LEVEL REQUIRED: Foreign Service National (FSN) Security Certification.

11. STATEMENT OF DUTIES

1.     General Statement of Purpose of the Contract

The Office of Democracy and Governance (ODG) has four Technical Teams: Governance; Rule of Law and Anti-Corruption; Justice; Elections and Political Parties; and Civil Society and Media. The incumbent is assigned to one of the Technical Teams and work under the supervision of the Office Director (OD) / Deputy Directors (DD) and/or respective Technical Team Leader. The incumbent is responsible for providing administrative and technical support in the management of ODG assistance programs under the guidance of the respective Contracting/Agreement Officer (C/AOR). The incumbent is responsible for tracking and reporting on assigned democracy and governance program activities executed by ODG’s Technical Teams(s). The incumbent is an active participant in the planning and preparing new undertakings that engage and integrate USAID cross-cutting development priorities in ODG programs. In addition, the incumbent maintains, and updates USAID’s program information systems as pertains to ODG activities, prepares necessary program implementation documents, and assists ODG staff in all phases of democracy and governance program planning, implementation, and evaluation processes and functions.

Duties & Responsibilities:

1.     Statement of Duties to be Performed

Program/Project Design and Management:

 

The incumbent provides administrative and technical support to designated ODG activity managers and respective C/AOR in managing USAID development programs in Afghanistan in the following areas: Governance; Rule of Law and Anti-Corruption; Justice; Election and Political Parties; and Civil Society and Media. Under guidance from cognizant technical officers, the incumbent prepares standard USAID program management documents, correspondence, procurement documents, and maintains ODG program files. Responsibilities include: working in conjunction with the Mission’s Office of Program and Project Development to define and measure project progress against established goals and to report such observations; identifying existing and potential problem areas that may limit progress and suggest solutions. On incumbent’s own initiative, the incumbent conducts inquiries into the effectiveness of project operations such as availability of materials, transportation, and payment of a project’s work force. Duties also include making unofficial reports to supervisors and keep those supervisors informed of day-to-day project status; and draft or coordinates the drafting and preparation of periodic reports.

The incumbent at this level may manage small projects, of a non-critical nature, independently. The incumbent monitors project progress by review of periodic written reports from implementing partners and conducting site visits. The incumbent: identifies problems encountered and initiate necessary action to resolve these problems; drafts required project documentation and periodic reports; and prepare to make oral and written presentations on the project’s status to interested parties.

Supporting Mission Strategy:

 

As assigned by the Technical Team Lead and after receiving necessary training from USAID, the incumbent assists in reviewing Mission activities for compliance with U.S Laws, USAID regulations and policies, international laws and bilateral international agreements between USG and Government of Republic of Afghanistan (GIRoA). The incumbent contributes to the drafting of performance reviews and other required reports as assigned. Within ODG, the incumbent participates in strategy and program reviews and comments on other activity managers’ project documents as requested. The incumbent assists in drafting technical justifications for new activities and/or for changes to ongoing activities and programs. The incumbent coordinates with other Mission teams when their programs intersect with democracy and governance assistance objectives and provides input on DG issues as necessary.

Country Analysis and Program Reporting:

 

The incumbent supports senior development professionals (including U.S., Third Country National and Cooperating Country National – US/TCN/CCNPSC) by performing variety of research, analytical and reporting functions across the full range of development assistance competencies. The incumbent draws on host-country and original source material to provide analysis and reports on general trends of democracy assistance activities in Afghanistan and provides reporting in the specific area of responsibility of the Technical Team to which assigned. The incumbent participants in the drafting of annual and semi-annual performance reviews, Notifications to Congress, briefing memoranda and other required reports, as assigned. In coordination with implementing partner representatives and other knowledgeable/interested parties, the incumbent prepares briefing materials for U.S. and host nation officials on the state of democracy development in Afghanistan, needed reforms and counterpart actions, constraints to progress, and other related issues.

 

Administrative support:

The incumbent supports the OD(s) and DD(s) in the management and monitoring of the overall ODG portfolio. The incumbent assists in the developing various reports, responds to inquiries, and coordinates meetings and visits with counterparts and other donors as required. Also, the incumbent serves as interpreter of high-level visitors to project sites and other duties assigned by the ODG leadership.

 

The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the “Foreign Service National” Fellowship Program, in accordance with USAID policy.

2.     Supervisory Relationship

Under the overall direction of the ODG OD, or the designee, plan and carries out day-to-day support activities required managing and overseeing effectively specified programs with a high degree of independence. The incumbent is expected to resolve most problems and execute assignments with supervision limited primarily to the review of end product results. The assigned duties demand innovative thinking, sound judgment, personal initiative, and the ability to assume increasing responsibility and authority. Meets regularly with supervisor to discuss office/team policies, priorities, program objectives and related activities.

3.     Supervisory Controls

None.

 

1.     PHYSICAL DEMANDS

The work requested does not involve undue physical demands.

Job Requirement:

I.      MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

a)     Education: Completion of two (2) years diploma in business administration, management, economics, international development, history, political science, law, or liberal arts is required. (Education requirements must be met at the time of application for the subject position).

b)     Work Experience: A minimum of three (3) years of progressively responsible work experience in the fields of administration and/or management support with a development entity involved in programming design, management and implementation is required. (Work experience requirements must be met at the time of application for the subject position).

c)     LanguageLevel IV (Fluent) speaking/writing of English and Level IV (Fluent) speaking/writing of Dari or Pashto is required. (English language ability will be tested).

d)     Knowledge: A thorough knowledge and understanding of the Afghan government, its institutions and practices. Understanding of the current political situation is necessary. Contact with appropriate government officials is desirable. This must be complemented by subject knowledge of 1) the country’s economic, political, and cultural characteristics, and 2) the social problems, resources, and development prospects/priorities for Afghanistan. Knowledge of statistical methodology and techniques is preferred. Must have knowledge, or the potential to acquire such knowledge of USG legislation relating to development assistance, programming policies, regulations, procedures and documentation; and of the objectives, methodology, and status of the program and projects to which assigned.

e)     Skills and Abilities: The incumbent must have the ability to: organize analyze and evaluate a variety of data and to present it in concise written and oral form; under limited supervision be able to assist in planning, developing, managing, and evaluating important programs and projects; and furnish information and perspective in assigned areas with detachment and objectivity. The incumbent must be able to interact effectively with implementing partners, Afghan government counterparts and with key interlocutors in the non-governmental arena. The incumbent must be able to accurately record and convey information from these parties to USAID officials. Ability to function as part of a team and excellent computer skills (Microsoft Office Package) are required. The incumbent must be knowledgeable of, and committed to, the role that democratic institutions play in a representative system of government and must be effective in obtaining the willing agreement, cooperation, and support of relevant counterparts in the country.

II.    EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

After the closing date for receipt of applications, applications will be reviewed for basic eligibility (quality check, submitted all required documents, meeting the set requirements, education and experience). Successful Applications will be forwarded to the Technical Evaluation Committee (TEC) for review. The TEC will review and score the application based on the evaluation factors as described below. Successful candidates at this stage will be invited for an English Proficiency Test and Skills Test. Candidates with the best scores based on their application and skills test will be invited for interview

Application: 25 Points: Extent to which the applicant has the education or training required to satisfy position elements, and quality of experience or skills necessary to successfully perform the work. The application review will be weighted as follows: Experience (10 points), Job Knowledge and Skills (15 points). (See II. b, d, e.) Candidates with superior scores from the application review will be invited to complete an English test and skills test. Those that are determined successful in the English Test and Skills test will participate in an interview.

English Proficiency Test (EPT) Pass/Fail (Level IV)

Skills Test: 25 Points: Candidates will have one hour to attend a written assessment. Questions will focus on candidates’ knowledge of the following areas: a) democracy and governance, b) program management, and c) communications. There will also be questions that will gauge their expertise in providing overall technical and administrative support, integrating cross-cutting development priorities into programs, and managing reporting and information systems.

Interview: 50 Points: Interview questions will revolve around the candidate’s propensity to:

  • Demonstrate an overall understanding of US and Afghanistan policies and approaches related to promoting democracy and governance in Afghanistan.
  • Demonstrate an understanding and expertise in coordination, communication, and reporting on complex, multi-million-dollar USAID initiatives in the areas of rule of law, elections, anti-corruption, civil society, and peace.
  • Demonstrate expertise in managing large amounts of information, responding to request for information with short deadlines, and the ability to request, follow up on, and receive information from multiple offices and teams.
  • Demonstrate an ability to produce and present to ODG and Mission leadership memos and technical notes on issues concerning democracy and governance in Afghanistan.
  • Demonstrate an ability to work effectively in a team environment.
  • Demonstrate an ability to represent USAID to inter-agency, Afghan Government, and donor community.

Total Possible Score: 100 Points

References of the finalists will be checked prior to offering the position. Applicant references must be able to provide substantive information about past performance and abilities. USAID/Afghanistan reserves the right to seek references from anyone who may be able to provide information about a candidate; reference checks are not limited to the names provided. A preponderance of negative references will likely disqualify a candidate from consideration.

USAID/Afghanistan reserves the right to select additional candidates if vacancies become available during future phases of the selection process.

Job Location:

Afghanistan, Kabul

Submission Guideline:

I.      SUBMITTING AN OFFER

Applicants are required to complete and submit a complete application package which must include all required documents (provided below) to AFPAKjobs@usaid.gov with a Subject line Project Management Assistant FSN-08 (SOL#: 72030621R10017). Offers must be received by the closing date and time specified in Section I, item 3.

REQUIRED DOCUMENTS:

a)     Complete the mandatory Google form application available on the following link:https://docs.google.com/forms/d/1zpWN202VczzesTY-DeGvCKs0QPNVe4TToVfw0sL08c4/edit?usp=sharing

b)    Cover memo/email text that outlines how your qualifications and experience meet the selection criteria.

c)     Updated version of Application for Employment as a Locally Employed Staff (DS-174, dated 6/30/2022) https://eforms.state.gov/Forms/ds174.PDF (A copy of the DS-174 form can also be downloaded from ACBAR.org under this link http://www.acbar.org/applicationform . Applicants who are accessing this solicitation through jobs.af can download directly from the website); and

d)    A current resume or curriculum vitae.

IN ORDER TO HAVE YOUR APPLICATION CONSIDERED, YOU MUST SUBMIT ALL FOUR ABOVE REQUIRED DOCUMENTS. IF YOU OMIT ANY OF THE REQUIRED DOCUMENTS, COVER PAGE, CV OR UPDATED DS-174 FORM, YOUR APPLICATION WILL NOT BE CONSIDERED.

For Frequently Asked Questions (FAQs), please refer to below link:

 

https://docs.google.com/document/d/1rkZ_Xgdql4Mq9vroj16fJibBYElRhN0b9PGdldAc-G0/edit?usp=sharing

Note:

Æ     Only short-listed candidates will be notified.

Æ     This vacancy is open only to Afghan Nationals.

Æ     Applications with old DS-174 form will not be considered.

Æ     Applications with insufficient, incomplete and inconsistent information to make a determination will not be considered.

Æ     No in-person appointments or telephone calls will be entertained.

Æ     Applications submitted as .RAR and/or WinZip file will not be considered.

Æ     Candidates who are applying for this position must fully meet the education requirement (graduated and degree and/or diploma already received) as specified. At the time of application, candidates must also meet in full the experience requirement. There is no exception to these requirements.

Æ     Short-listed candidates will be requested to provide educational documents such as degrees, diplomas, certificates and other pertinent documents as needed. Failure to provide the required documentation will result in disqualification of their application from further consideration.

Æ     The Agency retains the full right to cancel or amend the solicitation and associated actions.

Æ     To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission.

II.   LIST OF REQUIRED FORMS PRIOR TO AWARD

The Contracting Officer (CO) will provide instructions on how to complete and submit the following forms after an offeror is selected for the contract award:

1.     Pre-employment Medical History and Examination Form;

2.     U.S. Embassy Kabul Security Certification Request Package;

3.     Appointment Affidavits Standard Form 61.

III. BENEFITS AND ALLOWANCES

 

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

1.     BENEFITS:

–         Defined Contribution Plan (DCF) 12% of the base salary

–         Premium Pay

–         Leave Benefits (Annual, Sick, Maternity, Nursing, Hajj (Pilgrimage) and Special)

–         Medical Benefits

–         Death and Disability Benefits

–         Retirement and other end of service benefits

–         Travel and Temporary Duty (TDY) Benefits

2.     ALLOWANCES (as applicable):

–         35% Unique Conditions of Work Allowance (UCWA)

–         Transportation Allowance

IV. TAXES

Local Employee Staff (CCN) is responsible for paying local income taxes. The U.S Mission does not withhold year end local income tax payments.

V.   USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing CCN PSC awards are available at these sources:

1.     USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf

2.     Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms. Pricing by line item is to be determined upon contract award as described below:

 

3.     Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs

o  https://www.usaid.gov/work-usaid/aapds-cibs/aapd-20-08 Leave and Holidays for CCNPSCs and TCNPSCs, including country leave for qualifying posts for eligible TCNPSCs

o  https://www.usaid.gov/work-usaid/aapds-cibs/aapd-06-08 AIDAR, APPENDICES D AND J: Using the optional schedule to incrementally fund contracts

Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations

Submission Email:

   AFPAKjobs@usaid.gov

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