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Programme Finance Specialist in Afghanistan (Only Nationals) 99 views

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Job Description

BACKGROUND

 

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. UNDP has been working in Afghanistan for more than 50 years on poverty reduction, climate change and resilience, gender equality, governance, health, livelihoods, and rule of law. Under the broader framework of the Sustainable Development Goals (SDGs) and in close coordination with other UN agencies, UNDP is supporting Afghan people’s aspiration for peace, prosperity, and sustainability. UNDP is currently implementing its flagship crisis response programme, ABADEI (Area Based Approach to Development Emergency Initiatives), as part of the ongoing UN-led response to prevent a humanitarian catastrophe and the breakdown of Afghanistan’s economy following the August 2021 political transition.

In this context, the Resources Management team in the Programme Management Unit is entrusted with the following:

  • Financial sustainability analysis and reporting
  • Programme Finance, including pipeline monitoring, delivery tracking, and cost recovery oversight for development projects
  • TRAC and other development project related ASL resources management
  • Contributions and donor reporting (financial) management
  • Support implementation of Harmonized Approach to Cash Transfer (HACT) framework and risk management

Position Purpose:

Under the overall guidance and supervision of the Resources Management Specialist, the Programme Finance Specialist has overall responsibility for reviewing the status of implementation of programmes/projects, financial resources received, disbursed, and expected or already available. S/he also monitors projects to ensure the implementation of HACT in close collaboration with the programme/project focal point on HACT. In addition, s/he monitors that projects have appropriate adequate budget for implementation of the projects, including the necessary cost recovery, in collaboration with the programme team, and provides the analysis of the CO-wide pipeline, programme delivery, cost-recovery any other data necessary to inform strategies with regards to the programme portfolio and overall financial sustainability of the CO to maximize the CO performances in resources management. The Programme Finance Specialist promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations.

The incumbent is part of the Programme Management Unit of the Country Office and works in close collaboration with the operations and program section of the Country Office as required for optimal project implementation. S/he will also support the country office in specific Quantum trainings for new staff, either in projects or at program level.

The incumbent directly underpins country office high performance extending the reach and rigor of quality, ethical and client facing programme finance management practices to programme and operations support activities, including continuous team learning, and models an approach to support services characterized by technical excellence, pride in accountability and high regard by users and clients. S/he supervises three Analysts entrusted with the budget management, and donor reporting, and contributions. The incumbent will approach work with energy and a positive, constructive attitude and display a strong client orientation. As such s/he will display flexibility in performing other emerging tasks and additional duties as required.

DUTIES & RESPONSIBILITIES

The incumbent will be responsible for the following:

  1. Resource and Budget Management for effective project implementation in support of high priority projects
  2. Oversight of cost sharing, trust fund agreements and other relevant financing agreements.
  3. Implementation and support to the Harmonized Approach to Cash Transfer (HACT)
  4. Capacity building of project and program staff and counterparts
  5. Effective Results Based Management and financial reporting

Resource and Budget Management for effective project implementation in support of high priority projects:

  • Monitor overall delivery and implementation status of development projects through regular review of financial resources received, disbursed, and expected or already available.
  • Prepare and review resources availability and budget management through timely budget revisions and proper planning of financial resources.
  • Continuously analyze and monitor financial situation of the CO, present forecasts, and other analytical reports as required by the senior management.
  • Implement the control mechanism for development projects through monitoring budgets preparation and modifications, budgetary status versus availability funds (ASL and/or cash); follow up with the respective programme team on the status of outstanding contributions.
  • Preparation and modification of budget for UNDPs development projects, follow up with HQs on authorized spending limit (ASL) for development projects.
  • Review and clear contribution agreements prior to signature; actively monitor that signed agreements are submitted to the Global Shared Service Centre (GSSC) upon signature.
  • Monitor the receipt of contributions within the CO resource mobilization efforts; liaise with the GSSC Revenue Team as necessary.

Oversight of cost sharing, trust fund agreements and other relevant financing agreements:

  • Ensure that no project proposal is finalized without respective cost recovery (e.g., direct project costs (DPC)) budgeted for support services; guide and support the programme team in estimating the appropriate levels of cost recovery for development projects.
  • Validate that the project budgets contain correct facilities and administrative (F&A) costs and DPC prior finalization in the Quantum.
  • Resolve issues related to budget exceptions and deficits, prepare periodic financial analysis reports.
  • Oversee adherence to the budget override policy within the CO; responsible for clearing budget override requests for the senior management’s approval.
  • Ensure systematic analysis of financial implementation of the projects.
  • Ensure the integrity of financial and administrative operations as well as the consistent application of UNDP rules and procedures for programme and operations issues.

Implementation and support to the Harmonized Approach to Cash Transfer (HACT):

  • Play key role in the roll out of HACT in consultation with senior management and relevant colleagues.
  • Coordinate the planning/preparation of HACT, monitor and implementation of assurance plan, and recommend solutions to challenges in implementing HACT in close coordination with relevant units.
  • Ensure compliance to corporate procedures during the partner selection and adhering to CO and corporate risk management policies, in close consultation with PMU/Programme Quality Assurance unit, Integrated Risk Management unit, and senior management as appropriate.
  • Ensure fund disbursements to partners are conducted as per UNDP agreements and in compliance to HACT, through use of FACE form and ICE reporting including timely implementation of assurance measures with close monitoring of IP risk ratings.
  • Support the preparation for the HACT audit in consultation with respective colleagues and follow up with projects on implementation of the HACT audit recommendations.
  • Train programme/project/operations staff as appropriate on HACT implementation.
  • Prepare an operational guide for Implementing Partners on the Implementation of HACT.

Capacity building of project and program staff and counterparts:

  • Provide training to new staff on Quantum and UNDP project implementation, including Standard Operating Procedures (SOP) for programme and finance related matters.
  • Provide training on project implementation to UNDP counter parts, in preparation of the switch to DIM.
  • Prepare manuals for NIM/DIM implementation for project and counterparts.
  • Advise project staff on programme finance matters.
  • Synthesize lessons learnt and best practices in Programme Finance.
  • Recognized contributions to knowledge networks and communities of practice.

Effective Results Based Management and financial reporting:

  • Review RBM requirements for selected priority projects, in particular requirements for Quantum entries.
  • Prepare regular financial reporting on project implementation and budgets against resources available.
  • Full compliance with UN/UNDP rules and regulations of financial processes, financial records and reports.
  • Oversees work of three Analysts entrusted with the budget management, and donor reporting, and contributions.

Perform other duties within your functional profile as assigned and deemed necessary for the efficient functioning of the office.

Supervisory/Managerial Responsibilities:

The Programme Finance Specialist will supervise the work of the 3 staff and is expected to lead and provide quality assurance of the work of the 3 staff.

COMPETENCIES

Core Competencies:

  • Achieve Results – LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact
  • Think Innovatively – LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems
  • Learn Continuously – LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences
  • Adapt with Agility – LEVEL 3: Proactively initiate and champion change, manage multiple competing demands
  • Act with Determination – LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results
  • Engage and Partner – LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration
  • Enable Diversity and Inclusion – LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity

Functional & Technical competencies:

  • Business Direction & Strategy – Strategic Thinking: Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities, linking the vision to reality on the ground, and creating tangible solutions.
  • Finance – Budget management : Ability to support budgetary aspects of work planning process, drawing and management of team budgets.
  • Finance – Accounting (General) : Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations.
  • Finance – Audit risk management: Ability to address audit issues raised in the course of an audit and propose solutions in order to ensure a true and fair audit opinion is achieved.
  • Finance – Contributions management: Ability to receive, record, report and manage contributions received.
  • Finance – Financial reporting and analysis: Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. Understands the benefits of integrated reporting, including non- financial resources such as human,social and intellectual capital, and environmental and governance performance.
  • Finance – Management and cost accounting: Ability to produce periodic qualitative and quantitative performance reports to facilitate effective decision making and performance monitoring. Ability to use a range of costing techniques and analyse cost related data to provide quantitative information to the users of reports.

REQUIREMENTS:

Education:

  • Master’s Degree or bachelor’s degree in Business Administration, Public, Administration, Financial Management, Economics or related area or
  • A professional accounting qualification from an internationally recognized institute of accountancy

Experience, knowledge and Skills

  • Master’s Degree with five (5) years of previous experience or bachelor’s with seven (7) years’ of relevant experience at the national or international level in providing programme financial management services, accounting and operational systems.
  • Experience at the national or international level in providing financial management services, accounting, and operational systems.
  • A sound and detailed understanding/experience of the UN environment, and the Finance and Accounting policies of UN and UNDP, is preferred.
  • Experience in handling of web-based management systems and ERP financials, including the knowledge and experience of the application of IPSAS and/or IFRS.
  • Proven track record of excellent interpersonal skills in a service provider environment.
  • Advance knowledge of spreadsheet and database packages.

Language Criteria:

  • Proficiency in English – both written and oral is required
  • Fluency in the local language of duty station Dari and/or Pashto is required.

IMPORTANT NOTE:

ONLY CURRENT AFGHANISTAN NATIONALS AVAILABLE FOR EMPLOYMENT AND WILLING TO TRAVEL IN KABUL AND THROUGHOUT VARIOUS LOCATIONS IN AFGHANISTAN, ARE ELIGIBLE TO APPLY FOR THIS POSITION. ALL OTHER APPLICANTS WILL NOT BE CONSIDERED.

All Applicants MUST complete the UNDP Personal History-P-11 Form to their applications in the vacancy site. Submission of personal resume or Curriculum Vitae (CV) will not be accepted and candidates who fail to attach the above required P-11 form will not be considered.

Candidates selected pursuant to this vacancy may be subject to UNDP’s policy on Probation upon assignment.

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https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/7988

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