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Procurement Officer 32 views

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About AKHS-A (Aga Khan Health Service-Afghanistan):

Aga Khan Health Service, Afghanistan (AKHS,A), an agency of the Aga Khan Development Network (AKDN), is a long-term partner of the ‘Ministry of Public Health, Islamic Republic of Afghanistan’ for the implementation of “Basic Package of Health Services” in three provinces (Baghlan, Bamyan and Badakhshan), and implementation of Essential Package of  Hospital Service (EPHS) in Badakhshan and Bamyan province. AKHS-A is implementing three Community Midwifery Education Program Schools each in Bamyan, Badakhshan and Baghlan

Job Description:

 

  • Receive approved Purchase Requisition forms from requesting department and register in logbook by issuing a registration number to the related PR then keep a copy in the file as soft (Scan copy) and hard.
  • Prepare quotation forms and distribute request for quotes to at least three local preferred vendors for local procurement in consultation with Deputy Manager procurement.
  • Collect sealed quotation forms from local vendors and open then sign it in presence of quotation committee with taking their signs on the form as well.
  • Prepare the Comparative Analysis Form for local purchases and submit it to Deputy Manager procurement for verification and approval.
  • Prepare the purchase order and deliver the approved Purchase Orders to successful vendor and obtain their acceptance on Purchase Orders.
  • Follow up delivery status with vendors for local procurements and provide regular updates on local purchase to the requestor.
  • Collect invoice and preparing request for payments and submit it to Deputy Manager procurement for verification and approval.
  • Submit invoice and supporting documents to finance for payment and regular follow up on payments.
  • Ensure standards and specifications for procurement processes are properly defined and implemented within the various sectors.
  • Preparation of the bidding documents i.e. RFP, RFQ, and other relevant documents.
  • Guide and manage the processes of advertising, bid receipt, and bid opening strictly in accordance with the agreed AKHS, A procurement procedures.
  • Collect samples for quality and specification conformity, when necessary, before issuing purchase order.
  • Ensure timely and accurate entry of all local procurement information into Procurement Tracking Sheet on daily basis and report to Deputy Manager procurement in weekly basis.
  • Update vendor information sheet (VIS) once a quarter and report the same to Deputy Manager Procurement.
  • Maintain set of complete procurement documents in a box file in soft (scan copy) and hard for each purchase which must include Purchase Requisition, comparative analysis form, purchase order, invoice, payment request, Delivery Notes, Good Received notes and other supporting documents.
  • Process the cases for any direct purchases and submit the case for verification and approval to Deputy Manager procurement.
  • Follow the procurement policy during each stage of the procurement process.
  • Assist Deputy Manager procurement in negotiation with winning bidders.
  •  Carry out any other program related tasks assigned by Deputy Manager procurement and Head of Administration.

Job Requirements:

Education: Bachelor’s degree in Business Administration or related from a reputable university.

Experience: Four years of work experience in Procurement with a reputable Organization.
Skills: Proven ability in Purchasing tasks. A good Computer skill including MS Office and Outlook is preferable. Fluency in English and Local language(s).
Technical Skills: Proven ability in purchasing tasks

Other Skills: Flexible team player, strong attention to detail’, Innovative and clear understanding of the working context. To be able to travel inside and outside of the country as and when needed.

Personal Characteristics: Honest, committed, and professional patrolling

Submission Guideline:

Qualified applicants who are exactly suitable with above criteria are requested to send their Applications + CVs and clearly mention the job title and vacancy number in the subject line: Procurement Officer KBL 001 otherwise their application will not be considered.

Note:Applications are reviewed on active bases and after receiving sufficient eligible applications we may process the position before closing date.

Aga Khan Health Service, Afghanistan strives to promote diversity as well as provide an equal employment opportunity to each candidate, regardless of age, color, disability, ethnicity, gender, language, marital status, origin, political affiliation, religion, sex, or social status’.

Aga khan Health Service- Afghanistan is an equal opportunities employer. Female are encouraged to apply.

AKHS is concerned about the climate and environmental crises we face and is doing everything possible to  reduce our own impact, encouraging others to do the same, and advancing understanding in this field. AKHS has set itself the task of getting as close to net-zero carbon operations as possible by 2030. We expect all staff to contribute to achieving these aims in the context of their roles. We encourage applicants with previous experience or an interest in this field to app

Submission Email:

vacancy.akhsa@akdn.org

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