Procurement Clerk 60 views

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About CTG:

Operational and organizational context:

Afghanistan:

Afghanistan remains one of the countries most impacted by explosive hazards in the world, with an average monthly civilian casualty rate of over 120 in 2019, the majority of the casualties being children. Despite decades of mine action work, around 1,506.9 sq. Km of explosive hazard contaminated land remains, impacting 1,484 communities. The risk posed by ‘legacy contamination’ has been surpassed in recent years by anti-personnel mines of an improvised nature (APM/IN) and explosive remnants of war (ERW), which are the leading driver behind the high number of civilian casualties. Explosive hazard contamination is not only dangerous, and obstructs the delivery of humanitarian assistance, but is also an obstacle to national efforts to promote development as it undermines the reach and scope of development activities.

Mine Action Programme of Afghanistan (MAPA):

The Mine Action Programme of Afghanistan (MAPA) was the first humanitarian (i.e., non-military) mine action programme in the world and is still one of the largest, employing around 6400 Afghans. In total, 49 national and international humanitarian as well as commercial entities are delivering activities. Out of these ATC, DAFA, DDG, HALO Trust, MCPA, MDC, and OMAR are the major mine action partners in Afghanistan.

These partners, which include national and international actors, from both the private and not-for‐profit sectors, deliver a wide range of mine action services including manual demining, mechanically assisted clearance, mine dog detection assets, Explosive Ordnance Disposal (EOD), survey, explosive ordnance risk education, victim assistance activities, and data collection.

Directorate of Mine Action Coordination (DMAC):

The Directorate of Mine Action Coordination of the Afghanistan National Disaster Management Authority (ANDMA) is a regulatory body for the Mine Action Programme of Afghanistan. Through its headquarters in Kabul and its seven regional offices, DMAC manages, coordinates, and oversees all mine action activities in Afghanistan.

United Nations Mine Action Service (UNMAS):

Established in 1997, the United Nations Mine Action Service (UNMAS) works to eliminate the threat posed by mines, explosive remnants of war and improvised explosive devices by coordinating United Nations mine action, leading operational responses at the country level, and supporting the development of standards, policies, and norms. As a specialized service of the United Nations located within the Department of Peace Operations, UNMAS operates under UN legislative mandates of both the General Assembly and the Security Council. UNMAS also responds to specific requests for support from the UN Secretary-General or designated official. UNMAS is mandated to coordinate the mine action work of the United Nations system as Chair of the Inter-Agency Coordination Group on Mine Action (IACG-MA) and its subsidiary groups, a responsibility established by the General Assembly (A/RES/72/75) and confirmed by the Security Council in SCR 2365 (2017).  UNMAS is also the global lead for the Mine Action Area of Responsibility within the Global Protection Cluster, as well as the Chair of the International Mine Action Standards (IMAS) Review Board and its Steering Committee. UNMAS supports the entire UN system through a small team at headquarters, a humanitarian hub in Geneva, and some 3,000 women and men employed through UNMAS funding in the field. UNMAS is a specialized, agile organization, which delivers concrete results in dynamic operating environments across the world.  UNMAS approach is needs-driven and people-centered, guided by humanitarian principles.

UNMAS Afghanistan:

UNMAS Afghanistan is a programme under the overall direction and oversight of UNMAS New York and implemented by UNOPS under the Financial Regulations and Rules of UNOPS.

UNMAS Afghanistan supports the Afghan Directorate of Mine Action Coordination (DMAC), a directorate of the Afghanistan National Disaster Management Authority (ANDMA), which coordinates, monitors and oversees the work of the humanitarian Mine Action Programme of Afghanistan (MAPA) and is a key government partner of UNMAS in Afghanistan.

Position Background:

Currently, due to the lack of resources and the right expertise, gender considerations are not well mainstreamed in MAPA projects, which impacts the quality of the projects: often women and girls are not consulted during the planning stages, they do not participate in handover ceremonies (or are even aware that clearance has been completed) and women do not benefit from the employment opportunities provided by mine action agencies. To help overcome these issues, UNMAS is seeking to hire qualified female Gender Mainstreaming Officers to support IPs in reviewing and aligning their strategic documents (e.g., work plans, project proposals or training materials) with gender mainstreaming considerations; as well as to support the incorporation of gender-inclusive approaches at the operational/project level by working closely with project teams. The latter will require frequent field visits to project sites to identify the various needs of different gender groups and develop a response plan accordingly.

Reporting line and coordination;

The hired Gender Mainstreaming Officers will have a dual reporting line to the selected implementing partner (primary) and UNMAS Afghanistan (secondary, as the coordinator of the initiative). Gender Mainstreaming Officers will work closely with the Gender Focal Point of the DMAC, who is responsible for the coordination of gender mainstreaming activities within the mine action sector in Afghanistan.

Gender Mainstreaming Officers will work out of the offices of the Implementing Partners.

Job Description:
  • Assist the Logistics/Procurement Assistant to obtain interview forms and other supporting documents, necessary for provision of assistance to the beneficiaries.
  • Assist the Logistics/Procurement Assistant in submission of interview forms and quotations to procurement focal point for verification and endorsement.
  • Assist Logistics/Procurement Assistant in coordination and scheduling beneficiaries and suppliers to visit IOM office into the payment schedules.
  • Coordinate with security unit on granting access to the office for the beneficiaries and escort them to finance unit for provision of cash assistance and payment to the suppliers.
  • Ensures that items procured are handed over to beneficiaries by accompanying them to the suppliers’ store and witnessing the handover process.
  • Assist the Logistics/Procurement Assistant in dispatching approved non-asset PR to the Sub-Offices for processing procurement at provincial level.
  • Liaise and coordinate closely with staffs at the Sub-Offices on billing/invoicing, GRN, RFP and vendor information on related procurement matters.
  • Prepare payment documentation and liaise closely with the finance section concerning payment of procured and delivered goods or services.
  • Ensure proper filing system in place for all related documents.
  • Ensure electronic copies of all documents, such as voucher, RP, RR, receipts of ERIN, REAB, RESTART projects, are available and properly stored.
  • Perform such other related duties as may be assigned.

IV. Competencies:

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 3

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Note:  Appointment is subject to funding availability.

Skills:

  • Demonstrated ability to maintain integrity in performing responsibilities assigned.
  • Actively contributes to an effective, collegial, and agreeable team environment
  • Establishes and maintains effective working relationship with clients
  • Meets deadline, cost, and quality requirements for outputs
Job Requirements:
  • University degree in the relevant field of expertise (Business Administration, SCM and Logistics, Procurement, Management) or alternatively a combination of related education and experience in this field.
  • Minimum 1 years of relevant Procurement and Logistics experience is required at the national level
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of automated procurement systems, experience in handling of web-based management systems.
  • Previous work experience with the UN and or government an asset

VI. Languages:

  • English- Fluency is required
  •  Working knowledge of any local language, French and/or Spanish is an advantage

Interested applicants are invited to send curriculum vitae through ACBAR website by Close of Business (CoB) 20 April 2021 latest, we do not accept hard copies.

Due to the high volume of applications received, only shortlisted candidates will be contacted. Please ensure that the e-mail address that you will indicate in your application is accurate.

Campaigning for a candidate can be grounds for disqualification.

Submission Guideline:

Click on the link below and then click on ‘Register and Apply’ if you are not already registered with MyCTG
Follow the steps to provide your details and register
Provide the information marked in red
Save your profile and upload copies of your qualification and CV
Once you profile is created and saved go to Vacancies tab on the right corner
Click on the vacancy that you want to apply for
Provide your current employment details, date you are available from and salary expectation
Tick the boxes and click submit
You will see your application under Application tab

https://recruitmentctg.force.com/xcdrecruit__Site_ExternalPositionDetails?id=a113W000001G1Nz

Vacancy Reference NO. in website:VAC-4557

Note: Due to the high volume of applications received, only shortlisted candidates will be contacted. Please ensure that the e-mail address that you will indicate in your application is accurate.if you have any issue registering yourself, please contactform 8:00 AM up to 4:00 PM: +0093728220482

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