Personal Assistant/Communications (internship) 17 views

More Information

About Afghanaid:

Afghanaid, an international NGO ( registered in England and Wales, has facilitated community-driven emergency assistance, recovery and development to address the fundamental needs of people in some of the most remote parts of Afghanistan for the past 3 decades. Headquartered in Kabul, with provincial and district offices in Badakhshan and Takhar (north-eastern region), Samangan (northern region), Hirat and Ghor (western region), Nangarhar (east regioin), Dykundi (center region) and Logar (south region) operating through partners in another 4 provinces and a marketing and fundraising office in London, Afghanaid employs 400 personnel, 97.5% of whom are Afghans.

Job Description:

The Role

You will be responsible for providing day-to-day administrative support to the Managing Director (MD); represent Afghanaid in coordination meetings; edit and disseminate organisational materials for internal and external audiences; support preparation of Board of Trustee reports and other Executive Team meeting materials; and be the communications focal point in the Kabul office. You will be required to work closely and effectively with all other departments of Afghanaid to achieve unity of purpose, results and optimal use of organisational resources.

Job Requirements:

Main Duties

Coordinate the MDs daily diary, screen e-mail, draft correspondence and prepare documents for meetings and professional appointments
Provide preparatory materials and coordinate the MD’s external representation engagements and fundraising opportunities; draft speeches, visual presentation and workshop materials
Coordinate internal (quarterly Board and Executive Team reports ) and external (Annual Report) materials and ensure appropriate distribution; edit other organisational strategic and operational documents as required
Minute Executive Team, ad hoc and other intrenal meetings attended by the MD
Research and write internal and external briefs and reports to be used in national and international level communications
Represent Afghanaid in  advocacy and influencing forums and meetings
Acting on behalf of the MD, attend government, UN and civil society co-ordination; represent Afghanaid’s position
Assist the MD in monitoring performance indicators against strategic and operational plans
Functioning as the communications focal point in the Kabul office, working in close coordination with the London office to produce high quality communications material for external distribution. This includes taking photos and collecting case studies.
Perform other relevent duties as assigned and approved by the MD

Submission Guideline:

If you are interested in this role please read the information enclosed and email your CV and covering letter to no later than 09:00 GMT on Friday 30th April, 2021 including your name and the job title in the subject line. Your covering letter should be no more than 2 – A4 pages in length and explain how you meet the essential and desirable requirements and why you feel you would be a suitable candidate for this role. The precision and style with which you present yourself in your covering letter and CV will be given significant weight in short listing candidates. Please also indicate how you heard about the role (Charity Jobs, Afghanaid web page and etc) and your salary requirements.

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