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MEAL Officer 266 views

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About CICA:

About CICA:

Canadian international Community Association (CICA) is a non-profit organization registered in Canada Ontario. CICA provides educational, humanitarian, community development and recreations programs to people in needs.

CICA is an international humanitarian development NGO established in 2019 in Ontario Canada to play a vital role in humanitarian and development setting, and to contribute towards the peace building in the country where the people can live in amity and harmony.

Educational programs are vital in every society especially in less developed countries or countries which are impacted by war. Through education members of society become self-reliance. Education enables individuals to make a positive difference in their homes, communities and country.

CICA plays key roles in providing various training such as vocational training, agriculture and other recreational programs. Our programs enable people to apply the skills they gain into their personal lives or at workplace. Furthermore, these skills provide opportunity to people who are looking to get into the workplace and the people who are already employed they can benefit from the new skills at their workplaces to advance on personal and professional levels.

Humanitarian relief is another most needed service which CICA offers by the help of our generous donors. CICA helps people who are in need of food, drinking water and other medical supplies. CICA’s team members have great knowledge of the individuals and communities in needs and the areas which are severely impacted by war and natural environmental causes.  Through the help of our organization and humanitarian resources we are saving lives of many peoples who are in desperate needs of help. Our support is making life saving difference in people’s lives.

Community development is very important for every society because when members of the communities are self-reliance and independent, they could support their families and create opportunities for those who are less fortunate. So, that is why

CICA is committed to deliver programs such as educational, community recreational, athletic and other community development programs which directly making positives difference with in communities. Our programs help communities to develop and become self-reliance. CICA deliver the services to all the people in needs regardless of their gender, race, color, religion or social status.

Job Description:

CICA’s policies, guidelines, and procedures:

  • Actively promote Prevention of Sexual Exploitation and Abuse (PSEA) standards within CICA and amongst its beneficiaries.
  • Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the Code of Conduct, ethics, values, and standpoint with regards to internal and external actors.
  • Apply the basic monitoring, evaluation, accountability and learning concepts and the purpose of MEAL, with a specific focus on accountability to affected populations (AAP).
  • Manage the implementation of policies and procedures for monitoring, evaluation and reporting in the country specific to AAP and CHS commitments.


Project design and planning:

  • Participate in needs assessment by organizing the training for enumerators on assessment methodology, tools, respondent’s selection, and supervise field team to ensure field level data integrity.
  • Ensure that MEAL activities are participatory monitoring, evaluation, accountability, learning and needs assessment and uphold accountable and useful MEAL systems.
  • Support in developing results framework and log frame, including indicators for simple projects.


MEAL system:

  • Ensure that different components of the MEAL system are functional and relevant and maintain IPTT to track output, outcome, and impact indicators and their measurement in the different sectors of relevance.
  • Support MEAL department in development of databases for all programs by using available technologies.
  • Organize and lead data collection activities following the data collection and reporting flow put in place for a project.
  • Use tools for tracking project’s progress and bottlenecks and develop simple data collection tools based on monitoring indicators.
  • Maintain effective M&E system (ensure data collected translates to the M&E Framework/IPTT).
  • Conduct regular field visits.
  • Conduct periodic data analysis and triangulate data from other MEAL exercise.


Data quality management:

  • Conduct periodic data quality audits to assess the quality of collected data for indicators.
  • Mitigate data pitfalls, issues, and ensure that strategies for quality data are in place.
  • Report data quality issues to the MEAL Manager/Coordinator.
  • Adhere to the fundamental concepts of data quality.
  • Conduct on-site routine data quality audits at community levels.
  • Assess the quality of collected data for indicators.
  • Provide supportive supervision on data quality at facility and community-levels.



  • Apply the concept of ‘random sampling’ following instructions/guidelines of a manager.
  • Apply ‘spin-the-bottle’ method used for selection of households in population-based surveys.
  • Implement probability and non-probability sampling techniques as and when appropriate after consulting with manager.
  • Develop sampling frame and carry out sampling following instructions (manager, guidelines).


Qualitative and quantitative techniques:

  • Use different qualitative and quantitate methods of data collection including structured/ semi structured interviews, key informant interviews, in-depth interviews, group discussions, focus group discussions and direct observations as an M&E tool. Conduct trainings on qualitative techniques for data collection for MEAL, program and interviewers.
  • Develop and use key qualitative tools (observation checklists, guide for group discussion and interviews) for monitoring purposes.
  • Engage with communities on accountability and conduct community consultations.
  • Apply the different interview techniques (structured/semi-structured) and use appropriate questionnaires for monitoring purposes as and when appropriate
  • Engage with communities on accountability and conduct community consultations with understanding of social dynamics and ensure data is collected representative of populations.
  • Conduct regular/when required site visits to monitor data collection process to ensure data quality.


Mobile and manual data collection:

  • Determine the appropriate data collection tool based on the purpose, advantages and disadvantages of mobile data collection techniques.
  • Install and configure mobile data collection tools (OKD collect, Kobo collect, ONA collect, etc.) on smart phones or tablets
  • Design simple questionnaire using XLS form and configure mobile phones and tablets for mobile data collection.
  • Use smart phones/tablets for data collection
  • Provide training to MEAL staff and enumerators on mobile data collection mechanism and software.


Data analysis, including use of statistical software:

  • Perform data cleaning and ensuring data integrity before data analysis.
  • Perform descriptive univariate and bivariate data analysis using Excel Pivot tables or statistical software.
  • Interpret frequency tables, bi-variate cross tables, the mean and median.


Evaluation design:

  • Contribute to the preparation of project evaluation and facilitating the field level work.
  • Apply the fundamental principles of evaluation (concepts, purposes and types of evaluations, contribution versus attribution, and counterfactual).
  • Use and supervise quantitative, qualitative, and mixed methods of data collection in evaluation.


Techniques for presenting information:

  • Communicate clearly the findings of monitoring activities and reviews against targets set by the project.
  • Compile data and indicators at the project’s level for reporting in a clear and concise manner, providing all required information.
  • Possess the skills to use PowerPoint to share results of data analysis and monitoring.


Management and leadership:

  • Supervise MEAL Assistants, MEAL monitors and survey enumerators at field sites level.
  • Coordinate with the manager/program staff for data collection/MEAL activities.


Capacity development and training:

  • Deliver basic training to teams (data collection methods, use of tools, and concepts of M&E).
  • Assess the knowledge change of participants to trainings.


Knowledge Management and Learning:

  • Organize the documentation of the project’s activities, results, and processes.
  • Organize secondary data (internal and external sources).


Community Based Feedback and Response Mechanism:

  • Adhere to key concepts and commitments regarding accountability to affected populations (AAP), including IASC CAAP, CHS, and Sphere Humanitarian Charter.
  • Ensure that all data collected via the CBFRM has been reported to the manager in a timely manner, by creating a complaints database.
  • Support Accountability officer and/or MEAL Manager/Coordinator in implementing and monitoring the CBFRM, accountability initiatives, and practices across the Mission.
  • Support the implementation of methodologies to consult communities on their preferences based on the operational context.


Conflict Sensitivity:

  • Monitor the general context through regular field visits and report issues affecting beneficiaries and intra-community relations.
  • Conduct community consultations and engage with communities to ensure accountability by applying different interview techniques (structured/semi-structured).
  • Ensure data collected is representative of population and demonstrate an understanding of social dynamics.


Perform other duties and responsibilities as required.

Job Requirements:

•At least 3 years of experience in the design and implementation of M&E/MIS in development projectss implemented by national/international NGOs/UN bodies/ Government;
•Experience in designing tools and strategies for data collection, analysis and production of reports;
•Proven ICT skills, especially in the development of MIS software using database software;
•Expertise in analyzing data using statistical software;
•Strong training & facilitation skills.

Language Requirements:
Fluency in both written and spoken English Dari and Pashtu a plus.

Travel and/or Work Environment Requirement:

The position is based in Kabul with frequent travel to the project districts and communities.

Submission Guideline:

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