HR Officer 26 views

Organization Background:

International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through healthcare training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and healthcare to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergencies, International Medical Corps rehabilitates devastated healthcare systems and helps bring them back to self-reliance.

To learn more about our mission, visit https://internationalmedicalcorps.org/who-we-are.

Job Purpose:

This post is essentially to oversee and manage International Medical Corps Sarepol field human resource & administration functions including preparing of International Medical Corps Sarepol field office national staff payroll rosters, employment contracts, change of status forms, salary scale update, design and conduct related local staff development and capacity building trainings and on the job trainings time to time (Mandatory learning and development courses). S/he will be updating the personnel files, reporting on achievements and obstacles to direct and line supervisors.

Main Duties & Responsibilities:

The Human resources Officer will be responsible for carrying the following Human Resources & administration activities but not limited to:

Human Resources:

• Prepare, update all national staff monthly staff list and payrolls with proper available and current grants/departments allocations and Kabul HR for Checking and submit to finance for salary payment.
• Announce all potential positions locally in field and collect their CVs.
• Prepare Candidates Evaluation Sheet (Long/Short list) for all announced positions and send to relevant department for shortlisting.
• Implement recruitment procedures as laid down in the staff handbook for the positions and keep records of all recruitments.
• Provide job offers and contracts to the selected candidate and give orientation to newly hired staff.
• Ensure the implementation of all approved policies including the National Staff Handbook.
• Ensure HR policies are introduced as required and staff understood and acknowledged.
• Prepare Cost Point complete information for new hired staff and send to Kabul office for creating staff Cost point IDs.
• Arrange interview committee for written test and oral test.
• Make a separation check list for national staff before the last payment.
• Complete exit evaluation upon separation of employee.
• Continue follow up and check of local staff attendance sheets and give feedback for any tardiness or absentees to line manager.
• Perform scanning of HR documents on monthly basis and send them to Kabul office.
• Responsible for coordinating the staff annual appraisal for each employee according to their annual anniversary dates. Ensure that all employees are evaluated by their line managers at the end of probation period and annual performance appraisal due date.
• Maintain HR office files in proper way and keep records of all correspondence.
• Prepare certificate of services for all staff at the end of employment with IMC
• Provide monthly report (e.g., Leave record, new hired, separated staff, COS etc.) For payroll processing to Kabul HR officer and Sr. HR & admin Manager.
• Any other duties which are given by his/her Line Manager.

Administration:

• Serve as a primary representative of International Medical Corps to coordinate and liaison with the Line Ministries directorates of the Afghan Government.
• Ensure to receive and respond to the requests and enquiries from the Government.
• Establish and maintain appropriate filing system (both hard copies and electronic copies), receive and dispatch official mails.
• Ensure proper functioning and maintenance of equipment, facilities, and services.
•  Ensure timely compliance with all administrative reporting requirements.

Organizational Responsibilities:

Policy Adherence

• Adhere to the Code of Conduct, maintain humanitarian principles and respect international humanitarian law.

Prevention of Sexual Exploitation and Abuse:

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.

Compliance & Ethics:

• Promotes and encourages a culture of compliance and ethics throughout the International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity

Safeguarding

It is all staff’s shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children and adults at risk; and any form of trafficking in persons.

Qualifications:

• University graduate from a recognized University in Business Administration, and economics.

Experience:

• At least 2-3 years of experience in the Human Resources & Administration field.
• Desirable : INO/NGO experience will be preferred

Competency:

• Good staff management, planning and organizational skills.
• Communication skills and strong local language correspondence skills. Particularly in fluency in English, Dari and Pashtu speaking /writing skills are required.
• Ability to write logical, clear, and concise reports.
• Expertise in Microsoft Office including Word, Excel, PowerPoint Excel, and internet is required.

Dear Applicant,

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website provided at the end of this document. 

Please note that:

• IMC commits to a fair and transparent recruitment procedure.
• IMC will conduct his recruitment on the base of need only.
• Only HR department will contact you during the recruitment process.
• IMC may keep data of your application for its pool of candidate and might propose you other position than the one you applied for based on your qualification.
• Only short-listed candidates whose application responds to the criteria will be contacted & local applicants from the same province are encouraged to apply and will be given priority.

To apply for this vacancy, please use the following link:

https://docs.google.com/forms/d/e/1FAIpQLSclt-WgdXZdeEpODaWay0XtiS4ZLrloXhmL4d8GP9HWWyF0YQ/viewform

If the link above does not work by clicking on it, please copy and paste it in the browser address bar.

Make sure that you have Entered All Education, Work Experiences Details Completely, Accurate & at the end of the application you press Submit.

Preference will be given to local residence applicants.

Website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.

Equal Opportunities:

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability, or status as a veteran

https://docs.google.com/forms/d/e/1FAIpQLSclt-WgdXZdeEpODaWay0XtiS4ZLrloXhmL4d8GP9HWWyF0YQ/viewform