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Finance and Administrative Assistant – Spotlight Initiative – For Afghan National Only 225 views

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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the center of all its efforts, UN Women leads and coordinates United Nations System efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.

Afghanistan is one of the world’s most complex emergencies, and the world’s largest humanitarian crisis. Afghan people are grappling with the impact of conflict, poverty, economic decline, and natural disasters. In this context, Afghan women and girls face unique vulnerabilities and require urgent support as gender inequality is interwoven with conflict dynamics and humanitarian needs. It is essential that Afghan women and girls can continue to shape the development of their country, and that their gains are protected. UN Women remains fully committed to supporting Afghan women and girls and to putting them at the center of the global response to the crisis in Afghanistan.

UN Women has been in Afghanistan for two decades. UN Women’s programming approach is informed by analysis of the political, economic and humanitarian situation, risks to and capacities of partner organizations, and needs of Afghan women and girls. UN Women Afghanistan currently has four key programme priorities: (1) Gender in Humanitarian Action, (2) Ending Violence Against Women, (3) Women’s Economic Empowerment, and (4) Women, Peace and Security.

About the Spotlight Programme in Afghanistan

The Spotlight Initiative (SI) in Afghanistan main goal is to reduce the prevalence of sexual and gender-based violence (SGBV) and harmful practices (HP) against women and girls in Afghanistan. The Afghanistan SI initiative aims at targeting the most at-risk groups, to accelerate efforts towards the elimination of sexual and gender-based violence and harmful practices. The initiative is tailored to promote Agenda 2030’s guiding principle of “leaving no one behind”. Across the six Pillars, the SI in Afghanistan will bring women and girls, including those with intersecting forms of discrimination and marginalization, to the centre of the interventions, recognizing that the empowerment of women and girls, and their unique experiences and solutions they bring based on their intersectional identities, is the key to design and implement a programme that responds to the needs and priorities of women and girls of Afghanistan in all their diversity. The SI in Afghanistan will work across the socio-ecological model, using a multi-sectoral and intersectional approach, to prevent and respond to SGBV/HP and impact lasting change at the national, sub-national, community and individual levels. The initiative will be informed by a comprehensive prevention strategy to address structural issues through this socio-ecological model.

Through a comprehensive and gender transformative approach, the Spotlight Initiative is being implemented by 4 UN agencies (UN Women, UNDP, UNICEF, and UNFPA) who through collaborative work and in a coordinated manner to achieve the six planned outcomes/pillars of the programme’s theory of change, namely: Pillar 1: Laws and Policies; Pillar 2: Institutional Strengthening; Pillar 3: Prevention; Pillar 4: Services; Pillar 5: Data; and Pillar 6: Women’s Movement and Civil Society. UN Women is leading the implementation of Spotlight Initiative Pillars 3 (Prevention of violence) and Pillar 6 (Women’s Movement and Civil Society) and aims to provide direct support to and partner with national, provincial, and grassroots women’s rights and women-led Civil Society Organizations (CSO’s) and groups to ensure sustainability and local ownership of all initiatives. This is being implemented at national, provincial and district levels, with a targeted focus on Kabul, Herat, Kandahar and Paktia.

Under the daily supervision of the Spotlight EVAWG Coordinator, and general guidance of the Finance Specialist (NOC) and the Spotlight Programme Officer, the Finance and Administration Assistant provides programme, administrative, logistical, financial and support services to Spotlight in Afghanistan responsibilities, deliverables, and operations. the Finance and Administration Assistant promotes a client-oriented approach, in the framework of UN Women policies and procedures, rules and regulations, ensuring effective delivery of the Spotlight in Afghanistan programme by supporting programme implementation.

The Finance and Administration Assistant works in close collaboration with the Spotlight programme staff and UN Women Operations team, as required in resolving administrative and finance-related issues and information exchanges. The Finance and Administration Assistant identifies and helps resolve bottlenecks, clarifies, and interprets procedures, and escalates complex programme and administrative issues as needed.

 

  1. Provide general financial support for the Spotlight Initiative Programme for UN Women including support for financial tracking, monitoring of activities and reporting
  • Prepare requests for the advance of funds and/or direct payments;
  • Record and post transactions in Atlas, process payroll, travel claims, MPOs, and other entitlements;
  • Monitor follow-up on advances to implementing partners, and review their financial reports together with Programme Manager;
  • Undertake corrective actions on un-posted vouchers, including vouchers with budget check errors, match exceptions and unapproved vouchers. Provide administrative support, together with supervisor on Finance Section requests to resolve financial data issues;
  • Prepare VAT reimbursements with adequate documentation support as needed;
  • Provide inputs  in the formulation of  the budget, control allotments, monitor expenditures, and revisions according to the needs of the Spotlight Initiative
  • Create projects in Atlas, review budget revisions, revise project awards and status; and determine unutilized funds;
  • Maintain proper record of approved programme budgets and budget revisions
  • Administer Spotlight Initiative budgets in full compliance of UN Women, EU and Spotlight rules, regulations, policies, and recording and reporting systems
  • Monitor budgets preparation and modifications and budgetary status, and escalate issues as needed
  • Track the appropriate and timely use of financial resources and escalate as needed;
  • Monitor budget expenditures
  • Monitor and follow up on the financial items in Month-end and Year-end closure instructions status and take corrective actions as required in discussion with the supervisor
  • Provide administrative financial donor reporting support by providing timely information and taking necessary administrative actions as required by UN Women Virtual Global Service Centre for financial donor reporting

      2. Provide procurement support to the Spotlight Initiative for UN Women in Afghanistan

  • Provide administrative support in the procurement of equipment and its maintenance, supplies and services; following the UN rules and regs and EU standards.
  • Track contracts as needed
  • Provide administrative and coordination support procurement actions as required but does not act as Buyer

      3. Provide administrative and operational support to the Spotlight Initiative for UN Women in Afghanistan

  • Provide administrative and coordination inputs in preparing project documents, work plans, budgets and proposals on implementation arrangements;
  • Draft general administrative and coordination inputs to the team in preparation of narrative reports of the project implementation (quarterly, annual);
  • Organize, update and maintain Spotlight Initiative Programme-related administrative documents in project files, in hard copy and electronic formats;
  • Make travel arrangements including preparation of travel requests, processing of tickets and DSA payments, obtaining security and medical clearances, etc;
  • Provide administrative and logistical support in the organization of workshops/ events;
  • Liaise with administrative and operations staff from other relevant UN Women teams.

        Key Performance Indicators

  • Timely processing of documents
  • Timely inputs to programme documents
  • Timely and accurate verification of financial documents
  • Timely organization and coordination of events and meetings
  • Timely organization of programme operations, including procurement

 

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies:  https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

FUNCTIONAL COMPETENCIES

  • Ability to perform multiple tasks, in multi-cultural environment and dealt with confidential matters
  • Ability to implement day-to-day office activities (including but not limited to travel management, facilities and asset management, policy and procedures maintenance) to meet operational needs.
  • Ability to review and edit documents, ability to produce meeting reports identifying key actions.
  • Ability to efficiently handle and share information and knowledge
  • Ability to evaluate basic financial data, derive relevant findings and present them in a meaningful manner.
  • Good knowledge in the application of complex financial systems and modules (such as Atlas);
  • Good knowledge of spreadsheet and database packages;
  •  Good knowledge of administrative and financial rules and regulations preferably UN/UN Women Financial Rules and Regulations.

 

Education:

  • Secondary education is required.
  • University Degree in Business or Public Administration, Economic, or Political or Social Sciences would be desirable but it is not a requirement.

Experience:

  • At least 5 years of progressively responsible administration, finance or programme experience at the national or international level is required
  • Experience in the application of complex financial systems and modules.
  • Experience in the use of computers and office software packages (MS Word, Excel, PowerPoint, etc.) and ability to use internet for research
  • Experience working in an international organization, such as the UN, is an asset.

Language Requirements:

Fluency in English and Dari is required.

Application:

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality, and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW, and UNIFEM), which focused exclusively on gender equality and women’s empowerment.

Inclusion Statement:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits employ, trains, compensates and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity, and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Apply Link

https://jobs.undp.org/cj_view_job.cfm?cur_job_id=110175

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