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Education Provincial Project Manage 87 views

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About JACK – Just for Afghan Capacity and Knowledge:

Organization Background:

Just  for  Afghan  Capacity  and  Knowledge  (JACK)  is  an  independent,  Non-Governmental,  Non-Profit,  Non-Political  and  Non-Sectarian  Organization working  in  Afghanistan  in  the  areas  of  Capacity  Building  Education  and  Health  with  an  aim  at  improving  livelihoods  and  alleviating  poverty.  The organization  is  re-registered  under  the  Ministry  of  Economy  with  registration  number,  316  of  January  18,  2006.    The organization works in Collaboration with other line Ministries, NGOs, INGOs, and donor community. Our donors are USAID, UN, OCHA and Ministries.

Job Description:

Job Purpose

The Provincial Education Manager is reportable to JACK Education Program Director.  The following items are the main responsibilities of Provincial Education Manager:

Specific Responsibilities:

 

  • Lead JACK’s overall education Projects in Kunduz and Parwan province.
  • Build and maintain strong/excellent relation and Coordination and Synergy with relevant de facto departments specially PED and DED, UNICEF.
  • Preparation and ensuring implementation of project monthly and weekly work plan
  • Prepare monthly/quarterly logistical, financial and M&E plans
  • Ensure a strong technical relation with program supports units and support functions
  • Supervise day to day progress and implementation process of the project
  • Ensure that each staff in field is on his/her duty and the CBE and ALC are running actively in Helmand.
  • Understand  and  follow  the  JACKs  child  protection  and  safeguarding  policy  and  that  awareness-raising  on  child  protection,  response  and  incident reporting is occurring.
  • Ensure appropriate structures, internal and external standards, staffing, resources and policies are adhered.
  • Ensure  clear  understanding  of  project  assumptions  by  all  project  staff  to  aim  at  effective  and  timely  achievement  of  project  goals,  outcomes  and outputs.
  • Ensure on-time staff recruitment, support and appraisal with support.
  • Ensure that all terms and conditions agreed in the signed MoUs with the donor and MoE are adhered to throughout the life of the project
  • Ensure that all project activities meet core humanitarian and government standards.
  • Manage  all education staff and  mitigate  any  risks  within  the  project  that  could  have  financial,  Human  Resources  (HR)  or  Legal  consequences  or  negatively  impact ministry or JACK reputation.
  • Ensure  that  proper  community  development  practices  and  “Do  No  Harm”  practices  are  incorporated  and  upheld  throughout  the  planning  and implementation of the project.
  • Provide managerial guidance and support to the project staff in order to implement the project components timely and smoothly.
  • In coordination with JACK Education Director, regularly monitor and evaluate the progress of the project
  • Build a team of highly committed and competent staff, ensuring cooperation and coordination among relevant staff within the Project.
  • Create a learning environment in which staff regularly reflect, learn from mistakes and use lessons for personal growth and to revise work plans to improve ministry impact.
  • Create  an  enabling  environment  for  dialogue,  information  sharing,  partnerships  and,  and  cooperation  between  local  communities,  government structures and local partners when delivering project interventions.
  • Coordinate closely with other NGOs in the area to ensure complementary programming.
  • Effectively represent JACK operations and mission when accompanying visitors, e.g. donor and/or Government representatives and other delegations to project sites

Reporting and Administration:

  • Ensure accurate quality narrative and financial reports are submitted in a timely manner and according to donor requirements.
  • work and meet deadlines of donor for financial reporting and sharing it with sector lead on due time
  • Track  the  performance  of  the  project  activities  and  outputs  against  expected  results  and  adjust  implementation  processes  to  ensure  the  project  is progressing towards the intended outcomes.
  • Analyze the impact of projects and promote learning by documentation of best-practices. Use this information to support decision- making processes. Track  project  progress,  project  expenditure  against  approved  budgets,  anticipate  any  deviations  and  recommend  and  take  action  on  relevant  and required adjustments.
  • Track projects risk in order to timely adjust and implement the existing contingency plan.
  • Travel regularly to all project sites to ensure proper implementation of project activities.
  • Create and present monthly summaries of projects’ activities and future plans to JACK leadership
  • Any other task assigned by Education Director.

Personnel Management:

  • Manage CBE and Teacher Training senior officers and operation team.
  • Coordinate and implement new employee project orientations and trainings.
  • Initiate and perform, with support from others, staff performance appraisals.
  • Maintain accurate employee data files and oversee completion of routine issues such as contract renewals, leave, salary adjustments.
  • Identify staff capacity needs and undertake pro-active on-the-job training to strengthen their capacity to deliver interventions.

Financial management:

  • With support from JACK Finance Department, assume primary responsibility for budget reviews and monthly financial reports, highlighting concerns as they arise.
  • Ensure proper coding and budget availability of all projects’ expenses.
  • Oversee the submission of monthly cash requests for project operations.
  • Ensure contractors and creditors are paid in a timely manner.
  • Review and approve expenditures and contract according to assigned levels of authority.

Tasks of inter organizational relation

  • Promotes gender equality and non-discrimination with regard to ethnic, political and religious background.
  • Participate in workshops, seminars & conference organized by the education program/UNICEF and PED.

Job Requirements:

Qualifications:

  • Minimum of 7 years’ working experiences on similar positions of Education Program with national and international NGOs.
  • Bachelor Degree in Education. Social Science and Psychology or Educational Administration (Master’s degree is preferred)
  • Excellent English, Pashto, and Dari reading, writing and verbal skills
  • Fluent English ,Pashto, and Dari with excellent speaking and writing skills
  • The position will be based in Helmand with frequent travels to the districts.

Other skills required:

  1. Efficiency, result-oriented and excellent management capabilities;
  2. Capacity to perform effectively under pressure and harsh conditions; ability to handle confidential and politically sensitive issues in a responsible and mature manner;
  3. Excellent capacity development and teamwork skills; cross-cultural and gender sensitivity;
  4. Ability to travel throughout country;
  5. Respect confidentiality of organization;
  6. Ability to use information technology effectively.

Submission Guideline:

Please click on below link and follow the instructions to apply the vacant position

https://careers.jack.ngo

Submission Email:

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