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Award Coordinator 161 views

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About Save the Children:

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

•            No child dies from preventable causes before their 5th birthday

•            All children learn from a quality basic education and that,

•            Violence against children is no longer tolerated

We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

SCI – Afghanistan

Save the Children has been working in Afghanistan since 1976. Our way of working close to people and on their own terms has enabled us to deliver lasting change to tens of thousands of children in the country. The UN Convention of the Rights of the Child is the basis of our work.

We are helping children get a better education, we make it possible for more boys and girls to attend school, we help children protect themselves and influence their own conditions. We work with families, communities and health workers in homes, clinics and hospitals to promote basic health in order to save lives of children and mothers.

Job Description:

The Consortium Award Coordinator (in Save the Children Award is used for Grants Management) is responsible for delivering an efficient and effective awards management function. He/ She will lead awards management processes for the Education Can’t Wait (ECW) funded programme across the Afghanistan Country Office. The role has three main aspects to it: lead and develop the Country Office and partner award management effort; capacity building for staff, and contributing to the development of best practices systems and processes.  The role offers a leadership opportunity for an individual highly experienced in awards / grants management, business development and donor communications. It requires an individual capable of providing strategic leadership to a dynamic team which is responsible for supporting ambitious fundraising targets as well as the management of a portfolio of currently active awards.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

KEY AREAS OF ACCOUNTABILITY:

Developing self and others; Networking

  • Building a high performing award management team to support good practice and high-quality delivery across the Country Office.
  • Lead Award / Grants Management (AGM) related capacity building both within the AGM team and for other relevant staff members including budget holders.
  • Develop strong relationships with the region, centre, members and other Award Directors in the region; escalate issues through the correct channels when required and stay the point of contact between the Country Office (CO) and the members/ RO (Regional Office) AGM /donors.

Communicating with impact:

  • Provide strategic support on all aspects of award management including pipeline management and donor compliance; champion Award / Grant management at the CO.
  • Assist the coordination of proposals, working with Program Development and Quality (PDQ), Finance and Program Implementation to produce high quality, fully costed proposals.
  • Coordinate to ensure the production of high quality and timely reports that accurately reflect the impact achieved and lessons learnt during the implementation of an award.
  • Build and maintain relationships with relevant networks and Award / Grants Management staff of similar organisations in the country, as well as local representatives of donor organisations
  • Work closely with the Consortium Teams (CT) and ensure decision-making is inclusive and effective and actions of CT discussions & meetings are addressed in a timely manner

Compliance (systems, processes & donor):

  • To engage globally on the development of Save the Children systems and processes and the sharing of best practice.
  • To ensure that the Award / Grant Management System (AMS) is effectively maintained and up to date for all awards / Grants and sub-awards / Sub-Grants including authorisation and document retention
  • To ensure that key staff (Extended Senior Management Team members, Budget Holders, partners’ staff, etc.) have a clear understanding of donor compliance requirements throughout the project management cycle and that there is a complete audit trail of the implementation and reporting for respective award / Grant.

Monitoring and analysis:

  • Working in collaboration with the Finance Director and Senior Management Team, ensure the CO has a clear framework for master budget development, cost allocation, monitoring of award / grants budgets, phasing and forecasting, ensuring alignment between the master budget and funding tracker.
  • Using strong financial analysis skills to oversee the award portfolio and pipeline
  • To work in collaboration with the finance department and provide technical advice regarding strategic donor costs allocations with a view to minimise compliance issues where possible.
  • Coordinate to ensure personal commitment to support Monitoring Evaluation Accountability and Learning (MEAL) system in all programs.

Leadership, portfolio management & strategy

  • To use key performance indicators (KPIs) and other management information to identify and address operational issues that could impact negatively on the delivery of programmes.
  • Support the development of an organisational culture that reflects our dual mandate values, promotes accountability and high performance and frees up our people to deliver outstanding results for children and excellent customer service for our Members and donors.
  • To support in the development of a Country Office funding strategy that enables proactive engagement across Save the Children globally and with donors to secure funding opportunities in a timely manner, making recommendations and flagging issues to Senior Management.
  • To provide detailed analysis of consortium current/ pipeline awards to stake holders for decision making on regular basis.

Partnership (Consortium):

  • Ensure personal commitment in building constructive working relationship with partners based on SCI partnership principles spelled out in Theory of Change, also work closely with the CO Partnership team.
  • Oversee and monitor Partners’ performance in accordance with the Agreement and as required per Save the Children policies and procedures.
  • Ensure that Partners through training and capacity building in collaboration with the Partnership Unit and program staff is carried out, monitored and evaluated.

BEHAVIOURS (Values in Practice)

Accountability:

  • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

  • Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically and on a global scale.

Collaboration:

  • Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to.

Creativity:

  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks.

Integrity:

Honest, encourages openness and transparency; demonstrates highest levels of integrity

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Compliance to Policies: Child Safeguarding Policy; Code of Conduct; Anti-Bribery and Fraud

The post holder is required to comply with these key policies, and other organisational policies and procedures, at all times.

Job Requirements:

QUALIFICATIONS:

Bachelor or equivalent degree in International Development or Business and Administration Masters preferred.

EXPERIENCE AND SKILLS

Essential

  • Excellent planning, management and coordination skills, with the ability to organise a demanding workload comprised of diverse and challenging tasks and responsibilities.
  • Proven track record of active contribution to the Consortium setup, and providing strategic support across multiple sectors and/or regions.
  • Extensive experience with NGOs with increasing responsibilities including a proven experience of establishing and running the award / Grants management function in a Consortium setup at CO and Province level.
  • Knowledge of the requirements of major institutional donors including budgeting, eligibility issues, compliance management, and reporting; experience of engaging with donors.
  • Well-developed skills in staff management.  Proven coaching and capacity building skills
  • Understanding of the financial aspects of awards / grants management, and understanding of operations and programming.
  • Very strong attention to detail, problem solving skills, and ability to analyse trends
  • Computer literate (i.e. Word, Excel, Outlook, Internet Explorer, financial systems)
  • Cultural awareness and ability to build relationships quickly with a wide variety of people
  • Patient, adaptable, able to improvise, and communicate clearly and effectively under pressure
  • Strong communication (written and spoken) in English, and strong interpersonal skills, with experience in managing multicultural teams

Desirable

  • Preictal experience to work in a consortium setup to handle awards / grants management at Senior officer or specialist level.
  • Experience with award / grant management policies, procedures and systems and Save the Children’s award management system (AMS) which is similar to Grants Management System used by other NOGs.
  • Understanding and practical knowledge of Institutional donors (UN Agencies, ECW, BHA, USAID, DEC) reporting requirements understanding of financial management systems.
  • Experience of Project Management, M&E Management or Funding Coordination

Submission Guideline:

Qualified applicants are highly encouraged to apply for the position by filling in the online application form. In addition to the online application form, they can also attach their CV and cover letter in the online system. Please note that only the applications received through the online portal will be considered for this position.

Applicants can login to the online application system by copying and pasting the following link intro their web browser. Returning users will need to enter their username and password, first time users will need to create a user account.

It is recommended that you save your username and password for future job applications through the online system.

Submission Email:

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