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Admin & HR Officer 11 views

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About JACK – Just for Afghan Capacity and Knowledge:

Just for Afghan Capacity and Knowledge (JACK) is an independent, non-governmental, non-Profit, non-Political and non-Sectarian Organization working in Afghanistan since 2001 in the areas of health, nutrition, education, development and emergency with an aim at improving livelihoods and alleviating poverty. And JACK had the experiences of working in various provinces and zones of Afghanistan.

JACK registered under the Ministry of Economy with registration number, 316. The organization works in Collaboration with other line Ministries, NGOs, INGOs, and donor communities.

The mandate of JACK is to improve lives of the people we touch through our programs. We strive to have a community that is empowered, participates in its development and is able to use the resources available to them to get what they want.  We work to assist communities in their efforts that lead them to self- help and in essence self- reliance that comes with economic and social independence.

Our service is without fear, favor or prejudice to race, nationality, religion, political affiliations region or language. We offer assistance where it is needed within our resource and ability.

Job Description:

Job Purpose

Reporting to the Project Manager the Admin/HR Officer ensures the adherence of all personnel to BEST’s administrative and HR procedures & policies.

 

Major Duties and Responsibilities:

 

  • Conducting job analysis and preparing necessary documents for recruitment selection allocation and staff orientation.
  • Drafting job descriptions and vacancy announcement contract agreement and assessment sheets.
  • Preparing job announcements collection of CVs long-listing short listing for interview and organizing interview in conjunction with line manager for all new positions at the base level.
  • Ensuring the recruitment of national staff adheres to the BEST policy & regulations and as well as adhere to Afghanistan labor law as applicable.  The includes payment of appropriate taxes.
  • Responsible for maintaining copies of all personnel files including but not limited to recruitment documents CVs contracts supporting documents time sheets employee data sheets disciplinary papers and performance evaluations.
  • Ensuring all staff are regularly oriented and trained about PSEA Policy Code of Conduct and Staff Handbook. This also includes proper monitoring over the implementation of the policies.
  • Preparing staff information to security department for BEST ID cards.
  • Ensuring all BEST personnel receive sign and have the copies of PSEA Policy Code of Conduct Staff Handbook and their job descriptions.
  • Preparing monthly timesheets attendance sheets and ensuring the leave records of all staff are properly recorded.
  • Assisting Project Manager in conducting of training need assessment and other capacity building program.
  • Ensuring that employee performance evaluations are completed as scheduled;
  • Ensuring appropriate clearance of all project-based personnel and terminated employees as per the policy.
  • Maintaining all personnel files and disciplinary documents confidential
  • Identify weaknesses in current HR systems advice supervisor on outstanding issues and assist in designing and implementing as required.
  • Following and overseeing the register book/visitor book.
  • Preparing the rental house contract and monthly invoices.

Registering and following up all the In and Out letters in BEST office and follow with relevant department.

Job Requirements:

  • University Degree in Business Administration
  • Minimum of 3 years of experience in relevant field (Human Resource/Administration)
  • Fluency in English required
  • Knowledge of computer (MS office full packages)
  • Fluent in Dari and Pashtu and working knowledge of English
  • Familiarity with Parwan Province.
  • Proactive approach to solving issues in relative position and Finance.
  • Ability to work both independently and as part of a team
  • Ability to create a supportive working relationship with all project teams
  • Ability to work under pressure

Submission Guideline:

Please click on below link and follow the instructions to apply the vacant position

https://careers.jack.ngo/

Submission Email:

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