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Admin/Finance Assistant (Subject to Donor Approval) 18 views

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About Children in Crisis/Street Child:

Street Child believes that every child deserves the chance to go to school and learn. Our projects focus on a combination of education, child protection and livelihood support to address the social, economic, and structural issues that underpin today’s education crisis. We partner with local organisations and communities to deliver our locally rooted programmes, using evidence to drive learning and the refinement and scale up of programmes to create maximum impact for the most children at the lowest cost. We pride ourselves on being willing to go to the world’s toughest places where others won’t, including remote, hard-to-reach areas and fragile, disaster-affected states across sub-Saharan Africa and South Asia. Since 2008 we have helped over 500,000 children to go to school and learn and supported over 33,000 caregivers to set up businesses so they can afford the cost of educating their children.

Street Child’s commitment to Safeguarding

Street Child is committed to the safeguarding and protection of the communities we serve, our partners, our volunteers, and our staff.

As part of this commitment to safeguarding, all offers of employment will be subject to satisfactory references and appropriate background checks.  Street Child also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

Job Description:

The Admin & Finance Assistant will implement delegated area of responsibilities of Admin and Finance in Wardak Field Office. The Admin & Finance Assistant will work under supervision of Provincial Coordinator Lead Administratively and Technically Operations Team and he/she will ensure implementation of CiC – Street Child Policy, procedures and other Tools in CiC – Street Child Afghanistan with focus and main responsibility on Admin and Finance Functions.

Generic Responsibilities:

A strong commitment to Street Childs vision, mission and values.

Adhere to all Street Child’s policies and procedures.

Able to represent Street Child appropriately both internally and externally.

Carry out all reasonable requests that are within the broad remit of the role.

Ensures all staff understand and comply with attendance procedures and monitors regularly.

Specific Responsibilities:

50 % Admin:

Provides assistance to Senior admin/finance Officer on administrative task of Wardak field office.

Organize interview process and testing process, including collection of required documentation (ID Card, References, education verification etc.)

Ensure that all admin/finance documentation is completed and filed at field office level, and that personnel records are complete and kept confidential.

Periodically checks files to ensure all missing documents are provided, securely keep in both hard and soft copy in line with CiC – Street Child filling system.

Manage Timesheets for office, ensuring timely submission, approval, accuracy, and filing and share it to Kabul Country Office.

Collect all leave forms on a timely manner and share it with Senior HR Officer.

General clerical duties including photocopying, scanning, fax and mailing.

Induction/orientation planning for Field staff in Wardak.

50% Finance:

Prepare and generate vouchers and code them according to the donor codes and appropriate accounting codes.

Ensure the correct calculation and payment of provincial staff salary and submit the signed payroll slips to the Finance team.

Responsible to send the hard copies of all financial transaction to the main office on a monthly basis.

Make sure that all the payments are paid and supporting documents are all stamped “paid” and scanned, all transactions are properly signed and dated.

Make sure to coordinate with provincial project coordinator to provide the Finance team their monthly cash projection, and to follow up that their projected expenses has taken place properly.

Ensure that financial records provide clear documentation and approvals and that internal control procedures are followed.

Responsible for reviewing the financial documents and ensuring that it comprises the supporting documents as per the Finance Manual.

Ensure that all Purchase Requisitions for monthly expenditures are raised and submitted to the Finance team on a timely manner.

Ensure that all the financial documents are scanned and submitted to the Finance team on a weekly basis.

Make sure all vouchers are filed properly and kept safe.

To give total financial support and advise to the Provincial project coordinator and team.

Manage data, records, and reports by checking for errors and verifying accuracy of information.

Prepare receipts, vouchers, invoices, etc. for entry into data sheets.

Ensure that advance forms are properly reconciled and accurate clearance are provided to the Finance team.

Update and maintain financial records and report any discrepancies if found.

Prepare spreadsheets for data entry, including advance sheet, Top Up sheet, accounting information, etc.

Implement the CiC financial policies and procedures and Generally Accepted Accounting Principles.

Carry out additional responsibilities as assigned by the Finance director/manager.

Job Requirements:

Experience and Knowledge:

2 years of relevant experience as admin and Finance.

Holding Bachelors Degree in the field of Finance or Management.

Skills and Abilities:

Fluency in English language and local languages Pashto and Dari

Ability to work as part of a team and independently when required.

Responsible, reliable, punctual and ability to multi-task.

Knowledge of archiving and filing.

Strong communication skills.

Ability to work under pressure.

Good follow up and organizing skills.

Submission Guideline:

Interested and qualified candidates should submit their CV (03 pages maximum) and Cover Letter (01 page maximum) to the following email address hr.afg@street-child.org not later than the deadline. Please indicate the position title and Vacancy Number in the e-mail subject line. Any application without position title and vacancy number will not be considered. Also, please do not send additional documents.

Interested and qualified candidates should also fill Children in Crisis Recruitment Form (MANDATORY) through below link:

https://forms.gle/Vwm8XhfYkQSMMRB49

Only short-listed candidates whose education and experiences correspond to the above criteria will be contacted for further consideration and in case you did not hear from us after 3 weeks of deadline, please consider that as a rejection.

NOTE: CANDIDATE’S APPLICATION SHALL NOT BE CONSIDERED IF THE CHILDREN IN CRISIS/STREET CHILD RECRUITMENT FORM OR CV IS NOT SUBMITTED

Submission Email:

hr.afg@street-child.org

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