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Admin Assistant 133 views

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About International Medical Corps:

Organization Background: International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through healthcare training and relief and development programs.Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and healthcare to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergencies, International Medical Corps rehabilitates devastated healthcare systems and helps bring them back to self-reliance.

To learn more about our mission, visit https://internationalmedicalcorps.org/who-we-are

Project Background: The project is in line with BHA’s mission to save lives, alleviate human suffering and reduce the impact of disasters by helping people in need become more independent, the Afghanistan Humanitarian Response Plan (HRP) 2022 and Consortium partners country strategies. The program is designed around complementary three purposes:

PURPOSE 1: To enable most vulnerable HHs, affected by the multiple crisis in Afghanistan, to meet basic essential needs (food and non-food)

PURPOSE 2: To improve the safety, protection, and well-being of vulnerable communities, including women and children by preventing the adoption of negative coping mechanisms.

PURPOSE 3: To reduce excess morbidity and mortality associated with malnutrition, lack of access to primary health care, clean water, poor sanitation and hygiene.

Job Description:

Job Purpose:The Admin Assistant will be responsible for managing overall administration related activities of the provincial office. In addition, the he/she will be assisting the HR in managing HR related activities as well.

Main Duties & Responsibilities: 


  1. Administration Section:
  • Serve as a primary representative of International Medical Corps to coordinate and liaison with the Line Ministries directorates of the Afghan Government.
  • Ensure to receive and respond to the requests and inquiries from the Government. And register all in / out letters and maintain soft and hard filling systems.
  • Be responsible to maintain International Medical Corps’ registration up to date all the time.
  • Overall responsible for all travel arrangements for International Medical Corps staff both domestic and international by ensuring all travel needs are met in regard to flight, tickets, information, etc strictly in adherence to the organizational and donor regulations.
  • Level of cleanliness, hygiene, and sanitation.
  • Oversee office space maintenance, repair, and utilization. Ensure that all offices look professional.
  • Establish and maintain an appropriate filing system (both hard copies and electronic copies), receive and dispatch official mails and letters.
  • Ensure proper functioning and maintenance of equipment, facilities, and services.
  • Ensure timely compliance with all administrative reporting requirements.
  • Be responsible to organize and coordinate office wide events such as meetings, presentations, shows, holiday festivities and celebrations.
  • Identify emerging administrative and office management challenges on a timely manner and report to the supervisors.
  • Coordinate the communication with the landlord if any changes in the lease agreement terms. Be responsible to provide advance notice to the landlord, if required by the lease agreement terms.
  • Inform the supervisor on time if the lease agreement term is coming to an end and determine the lease extension needs.
  • Be responsible to provide advance notice to the landlord, if required by the lease agreement terms.
  • Inform his line supervisor on timely manner if the lease agreement term is coming to an end and determine the lease extension needs.
  •  In coordination with finance, maintain records of rental payment and taxes paid on behalf of the landlord on annual basis or for the lease period.
  1. HR Section

Admin Assistant will be assisting in HR in performing the following activities.

  • Assisting in Announcements all potential positions locally in field and collect their CVs.
  • Prepare Candidates Evaluation Sheet (Long/Short list) for all announced positions and send to relevant department for shortlisting.
  • Implement recruitment procedures as laid down in staff handbook for the positions and keep records of all recruitments.
  • Provide job offer and contract to the selected candidate and give orientation to new hired staff.
  • Assisting in arrangement of interview committee for written test and oral test.
  • Make separation check list for national staff before the last payment. And Complete exit evaluation upon separation of employee.
  • Continue follow up and check of local staff attendance sheets and give feedback for any tardiness or absentees to line supervisor.
  • Maintain HR office files in proper way and keep records of all correspondences.
  • Provide monthly report (e.g. Leave record, new hired, separated staff, COS etc.)
  • Any other duties which are given by his/her Line supervisor

Organizational Responsibilities: 

Policy Adherence

  • Adhere to the Code of Conduct, maintain humanitarian principles and respect international humanitarian law.

Prevention of Sexual Exploitation and Abuse:

  • Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.

Compliance & Ethics:

  • Promotes and encourages a culture of compliance and ethics throughout the International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity


  • It is all staff’s shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children and adults at risk; and any form of trafficking in persons.

Job Requirements:

Qualifications: Bachelor’s degree in Business Administration, Public Administration, or Economics


  • 1-2 years’ experience in administration, Human Resource fields.
  • Working experience in INGs will be a plus point


  • Excellent communication skills (oral & written) in Dari / Pashto / English.
  • Ability to respond to common inquiries or complaints.
  • Ability to effectively present information to management.
  • Strong computer skills (outlook, office programs, internet)
  • High Typing speed is plus point

Submission Guideline:

Dear Applicant,

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website provided at the end of this document. 

Please note that:

  • IMC commits to a fair and transparent recruitment procedure.
  • IMC will conduct his recruitment on the base of need only.
  • Only HR department will contact you during the recruitment process.
  • IMC may keep data of your application for its pool of candidate and might propose you other position than the one you applied for based on your qualification.
  • Only short-listed candidates whose application responds to the criteria will be contacted & local applicants from the same province are encouraged to apply and will be given priority.

To apply for this vacancy, please use the following link:


If the link above does not work by clicking on it, please copy and paste it in the browser address bar.

Make sure that you have Entered All Education, Work Experiences Details Completely, Accurate & at the end of the application you press Submit.

Preference will be given to local residence applicants.

Website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.

Equal Opportunities:

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability, or status as a veteran.

Submission Email:

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